Administrative Coordinator

Ultimate Staffing; Surprise (AZ); On-site; USD 52,000 - 65,000; Full time

Benefits offered by this job

401(k) with company match

PTO and holidays

Bonus potential

Job summary

Ultimate Staffing in Surprise, AZ is seeking an Administrative Coordinator to support daily office operations. The role demands strong organizational skills and hands-on QuickBooks bookkeeping experience, with a Monday–Friday schedule and a pay range of $52,000–$65,000 DOE.

Ideal candidates will manage day-to-day office tasks, handle inquiries, process invoices, and assist with payroll and HR onboarding. This is a stable, growth-oriented position within a manufacturing setting offering

Qualifications

• 3+ years of administrative, office management, bookkeeping, or accounting support experience.
• Recent QuickBooks experience required.
• Strong bookkeeping, AP/AR, invoicing, and data entry skills.
• Proficiency with Microsoft Office.
• Excellent communication, organization, and multitasking abilities.
• Ability to work independently in a fast-paced environment.

Responsibilities

• Manage day-to-day office administration
• Answer phones, greet visitors, and handle mail
• Process invoices, bills, purchase orders, and customer payments
• Perform bookkeeping functions using QuickBooks Desktop/Enterprise
• Support accounts payable and accounts receivable activities
• Coordinate office vendors, supplies, and facility needs
• Assist with payroll preparation and HR onboarding tasks
• Provide administrative support to multiple departments

Skills

Communication

Organization

Multitasking

Independence

Attention to detail

Tools

QuickBooks Desktop/Enterprise

Microsoft Office

Job description

Administrative Coordinator

Location: Surprise, AZ
Pay: $52,000-$65,000 DOE
Schedule: Monday-Friday

A stable and growing manufacturing company in Surprise is seeking an Administrative Coordinator to support daily office operations. This role is ideal for someone who enjoys a variety of responsibilities, has strong organizational abilities, and possesses hands-on QuickBooks and bookkeeping experience.

Responsibilities

• Manage day-to-day office administration


• Answer phones, greet visitors, and handle mail


• Process invoices, bills, purchase orders, and customer payments


• Perform bookkeeping functions using QuickBooks Desktop/Enterprise


• Support accounts payable and accounts receivable activities


• Coordinate office vendors, supplies, and facility needs


• Assist with payroll preparation and HR onboarding tasks


• Provide administrative support to multiple departments

Qualifications

• 3+ years of administrative, office management, bookkeeping, or accounting support experience


• Recent QuickBooks experience required


• Strong bookkeeping, AP/AR, invoicing, and data entry skills


• Proficiency with Microsoft Office


• Excellent communication, organization, and multitasking abilities


• Ability to work independently in a fast-paced environment

Why Apply?

• Stable, long-term opportunity with low turnover


• Collaborative team environment


• Competitive benefits package


• 401(k) with company match


• PTO, paid holidays, and bonus potential


• Opportunity for growth and additional responsibility

Ideal backgrounds include: Administrative Coordinator, Office Manager, Bookkeeper, Accounting Assistant, AP/AR Specialist, Branch Administrator, or Operations Coordinator with strong QuickBooks experience.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.