Accounting & HR Administrator

Ledgent; McMinnville (OR); On-site; USD 45,000 - 48,000; Full time

Job summary

Ledgent is seeking an experienced Accounting & HR Administrator to oversee day-to-day bookkeeping, payroll, accounts payable, HR administration, and financial reporting for a growing project-based business in McMinnville, Oregon.

The ideal candidate is highly organized, detail-oriented, and able to manage a variety of accounting and administrative responsibilities independently, with strong QuickBooks and payroll experience. This role supports budgeting, compliance, and vendor management.

Qualifications

• 3+ years of full-charge bookkeeping or accounting experience.
• Strong QuickBooks experience required.
• Experience processing payroll and managing benefits administration.
• Knowledge of accounts payable, reconciliations, and financial reporting.
• Experience in construction, manufacturing, project-based, or contractor environments is a plus.
• Strong attention to detail and organizational skills.
• Ability to work independently and manage multiple priorities.

Responsibilities

• Enter vendor invoices into QuickBooks and maintain supporting documentation.
• Assign project codes and expense categories for job cost tracking.
• Enter and track customer invoices and payments.
• Process and maintain company credit card transactions.
• Maintain accurate vendor records and chart of accounts.
• Organize and maintain electronic accounting files and records.
• Document and maintain accounting procedures.
• Process semi-monthly payroll, including overtime calculations and PTO tracking.
• Submit payroll tax payments and related reporting.
• Process employee reimbursements.
• Administer and track employee 401(k) contributions and related documentation.
• Maintain payroll and employee compensation records.
• Process vendor payments in accordance with payment terms.
• Verify subcontractor invoicing and process payments.
• Maintain subcontractor documentation, including W-9 records.
• Prepare 1099 information and support certified payroll requirements as needed.
• Prepare monthly Profit & Loss and Balance Sheet reports.
• Complete monthly bank, credit card, and account reconciliations.
• Assist with year-end accounting activities.
• Monitor payroll tax reporting and resolve discrepancies.
• Maintain employee personnel files.
• Process new hire paperwork and onboarding documentation.
• Track employee benefits and compensation information.
• Maintain employment-related records and documentation.
• Track and renew required business licenses.
• Assist with annual workers' compensation audits.
• Support retirement plan reporting and documentation.
• Maintain accounting and operational procedure manuals.

Skills

Payroll processing

Accounts payable

Financial reporting

Attention to detail

Independent worker

Multi-priority management

Tools

QuickBooks

Excel

Job description

Accounting & HR Administrator
Location: McMinnville Area, OR
Pay: $33.00 - $35.00 per hour

We are seeking an experienced accounting professional to oversee day-to-day bookkeeping, payroll, accounts payable, HR administration, and financial reporting for a growing project-based business. This position requires someone who is highly organized, detail-oriented, and comfortable managing a variety of accounting and administrative responsibilities independently.

Key Responsibilities

Accounting & Accounts Payable

• Enter vendor invoices into QuickBooks and maintain supporting documentation.
• Assign project codes and expense categories for job cost tracking.
• Enter and track customer invoices and payments.
• Process and maintain company credit card transactions.
• Maintain accurate vendor records and chart of accounts.
• Organize and maintain electronic accounting files and records.
• Document and maintain accounting procedures.

Payroll & Benefits

• Process semi-monthly payroll, including overtime calculations and PTO tracking.
• Submit payroll tax payments and related reporting.
• Process employee reimbursements.
• Administer and track employee 401(k) contributions and related documentation.
• Maintain payroll and employee compensation records.

Vendor & Subcontractor Management

• Process vendor payments in accordance with payment terms.
• Verify subcontractor invoicing and process payments.
• Maintain subcontractor documentation, including W-9 records.
• Prepare 1099 information and support certified payroll requirements as needed.

Financial Reporting

• Prepare monthly Profit & Loss and Balance Sheet reports.
• Complete monthly bank, credit card, and account reconciliations.
• Assist with year-end accounting activities.
• Monitor payroll tax reporting and resolve discrepancies.

Human Resources Administration

• Maintain employee personnel files.
• Process new hire paperwork and onboarding documentation.
• Track employee benefits and compensation information.
• Maintain employment-related records and documentation.

Compliance & Annual Responsibilities

• Track and renew required business licenses.
• Assist with annual workers' compensation audits.
• Support retirement plan reporting and documentation.
• Maintain accounting and operational procedure manuals.

Qualifications

• 3+ years of full-charge bookkeeping or accounting experience.
• Strong QuickBooks experience required.
• Experience processing payroll and managing benefits administration.
• Knowledge of accounts payable, reconciliations, and financial reporting.
• Experience in construction, manufacturing, project-based, or contractor environments is a plus.
• Strong attention to detail and organizational skills.
• Ability to work independently and manage multiple priorities.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.