Administrative Assistant

Ultimate Staffing; Huntington Beach (CA); Vor Ort; USD 29.000 - 32.000; Vollzeit

Zusammenfassung

Ultimate Staffing in Huntington Beach, CA is seeking an Administrative Assistant to support a busy office and manufacturing environment. The role involves answering phones, greeting visitors, maintaining records, updating databases and ERP systems, and assisting with purchasing, shipping, and production paperwork.

You will prepare reports and manage deadlines in a fast-paced setting. Candidates should have strong Microsoft Outlook/Word/Excel skills, accurate data entry, and excellent

Qualifikationen

• Experience as Administrative Assistant or similar role.
• Proficient in Outlook, Word, Excel.
• Accurate data entry and recordkeeping.
• Manufacturing or distribution environment experience is a plus.

Aufgaben

• Answer phones and provide professional customer service via phone and email.
• Greet visitors and assist with general office administration.
• Maintain electronic and paper records, files, and documentation.
• Enter and update information in databases, spreadsheets, and ERP systems.
• Assist with production paperwork and department tracking reports.
• Support purchasing activities, including quote requests, purchase order tracking, and vendor follow-up.
• Assist with shipping and receiving documentation, including packing slips and related records.
• Prepare reports, meeting notes, schedules, and other business documents.
• Monitor deadlines and follow up on outstanding items.
• Order office supplies and assist with office events and team functions.

Kenntnisse

Data entry

Time management

Communication

Multitasking

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

ERP systems

Jobbeschreibung

Are you an organized, detail-oriented professional who enjoys keeping operations running smoothly? We are seeking an Administrative Assistant to support a busy office and manufacturing environment. This is an excellent opportunity for someone who enjoys a variety of responsibilities, works well with multiple departments, and takes pride in accuracy and follow-through.

Huntington Beach, CA | Full-Time | Temp-to-Hire | Onsite

Responsibilities

• Answer phones and provide professional customer service via phone and email
• Greet visitors and assist with general office administration
• Maintain electronic and paper records, files, and documentation
• Enter and update information in databases, spreadsheets, and ERP systems
• Assist with production paperwork and department tracking reports
• Support purchasing activities, including quote requests, purchase order tracking, and vendor follow-up
• Assist with shipping and receiving documentation, including packing slips and related records
• Prepare reports, meeting notes, schedules, and other business documents
• Monitor deadlines and follow up on outstanding items
• Order office supplies and assist with office events and team functions

Qualifications

• Previous experience in an Administrative Assistant, Office Assistant, Customer Service, or Coordinator role
• Strong computer skills, including Microsoft Outlook, Word, and Excel
• Accurate data entry and recordkeeping skills
• Strong organizational and time-management abilities
• Professional verbal and written communication skills
• Ability to prioritize tasks and work independently
• Experience in a manufacturing, production, or distribution environment is a plus
• ERP system experience is preferred but not required

What We're Looking For

• Positive attitude and willingness to learn
• Strong attention to detail
• Dependable attendance and punctuality
• Ability to manage multiple priorities in a fast-paced environment
• Team-oriented mindset with a commitment to quality and accuracy

This job will pay a range of $21.00 - $23.00 per hour.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.