Office and Accounting Coordinator

Grant-Shannon Staffing; Minneapolis (MN); On-site; USD 61,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Paid holidays

Paid time off

Retirement plan eligibility

Employer-paid leave-related insurance

Job summary

Grant-Shannon Staffing seeks an organized, personable Office & Accounting Coordinator for a growing professional services client in Minneapolis. This in-office, hands-on role blends daily office operations with bookkeeping duties, including accounts payable/receivable and QuickBooks Online.

You will support leadership, assist with payroll processing, reconcile bank/credit card activity, and help prepare monthly financial reports and accrual schedules.

Qualifications

• Hands-on accrual accounting experience required.
• Experience with accounts payable and accounts receivable.
• 3+ years in office coordination, bookkeeping, or related roles.
• Proficiency with Microsoft Office (Outlook, Excel).
• Strong organization, initiative, and communication.

Responsibilities

• Coordinate day-to-day office operations and keep the office organized.
• Greet visitors and communicate professionally with clients, vendors, and team members.
• Coordinate meetings, lunches, and occasional company events.
• Maintain organized files and assist with general administrative needs.
• Manage accounts payable and accounts receivable.
• Process invoices, payments, reimbursements, and credit card transactions.
• Perform bank and credit card reconciliations.
• Assist with bi-weekly payroll processing.
• Maintain accurate financial records in QuickBooks Online.
• Assist with cash-flow tracking and monthly financial reporting.
• Maintain schedules for deferred revenue, prepaid expenses, and accrual-related items.
• Assist with budgeting, 1099 preparation, and other accounting-related responsibilities.
• Provide administrative and financial support to company leadership.

Skills

Accrual accounting

QuickBooks Online

Excel

Strong organizational skills

Education

Bachelor's degree in accounting/finance/business

Tools

ADP

Microsoft Office

Job description

Our client, a growing professional services organization, is seeking an organized, personable, and detail-oriented Office & Accounting Coordinator to join its team.

This is a hands-on role combining day-to-day office coordination with bookkeeping and accounting responsibilities. The ideal candidate enjoys keeping an office running smoothly, supporting a team, and taking ownership of financial details.

Hands-on accrual accounting experience and QuickBooks Online proficiency are required.

Responsibilities

• Coordinate day-to-day office operations and ensure the office is organized, stocked, and running smoothly
• Greet visitors and communicate professionally with clients, vendors, and team members
• Coordinate meetings, lunches, office activities, and occasional company events
• Maintain organized files and assist with general administrative needs
• Manage accounts payable and accounts receivable
• Process invoices, payments, reimbursements, and credit card transactions
• Perform bank and credit card reconciliations
• Assist with bi-weekly payroll processing
• Maintain accurate financial records in QuickBooks Online
• Assist with cash-flow tracking and monthly financial reporting
• Maintain schedules for deferred revenue, prepaid expenses, and other accrual-related items
• Assist with budgeting, 1099 preparation, and other accounting-related responsibilities
• Provide administrative and financial support to company leadership

Qualifications

• Hands-on accrual accounting experience required
• Experience with accounts payable and accounts receivable
• 3+ years of office coordination, office management, bookkeeping, accounting support, or related experience
• Proficiency with Microsoft Office, including Outlook and Excel
• Strong organizational skills and attention to detail
• Professional and comfortable interacting with clients and vendors
• Strong communication, initiative, and follow-through
• Ability to work independently and manage multiple priorities

Preferred Qualifications

• Bachelor's degree in accounting, finance, business, or a related field
• Payroll and/or ADP experience
• Experience working in a small or family-owned business

Salary up to $68,000, depending on experience.

Benefits include health insurance, paid holidays, paid time off, retirement plan eligibility, and employer-paid leave-related insurance benefits.

This is a full-time, in-office position. A job offer is contingent upon successful completion of a background check.