Administrative Assistant

Vaco LLC; Tuscaloosa (AL); On-site; USD 42,000 - 52,000; Full time

Job summary

Vaco is seeking a reliable Administrative Assistant / Office Support Coordinator in Tuscaloosa, AL to keep daily office operations running smoothly. The role emphasizes coordinating deliveries, organizing schedules, and ensuring documents are delivered accurately and on time.

Ideal candidates are highly organized, professional, and able to thrive in a fast-paced environment where no two days are alike. Proficiency in Microsoft Office is expected, with a focus on accuracy and teamwork.

Qualifications

• Previous administrative, office support, receptionist, customer service, or coordinator experience preferred.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.

Responsibilities

• Coordinate and prioritize daily deliveries, pickups, and document filings.
• Assist with scheduling and assigning tasks to support staff.
• Track deadlines and ensure time-sensitive documents are delivered promptly.
• Maintain organized records and filing systems.
• Communicate professionally with clients, courts, vendors, and internal team members.
• Assist with general office administration and operational support.
• Support leadership with special projects and administrative tasks as needed.
• Help maintain efficient workflows and ensure tasks are completed accurately and on schedule.

Skills

Administrative experience

Office coordination

Multitasking

Communication

Time management

Teamwork

Tools

Microsoft Office (Outlook, Word, Excel)

Job description

We are seeking a reliable and detail-oriented Administrative Assistant / Office Support Coordinator to help keep our office running smoothly. This position plays a key role in coordinating deliveries, managing administrative support tasks, organizing schedules, and ensuring important documents are delivered accurately and on time.

The ideal candidate is highly organized, professional, and enjoys working in a fast-paced environment where no two days are the same.

Responsibilities

• Coordinate and prioritize daily deliveries, pickups, and document filings
• Assist with scheduling and assigning tasks to support staff
• Track deadlines and ensure time-sensitive documents are delivered promptly
• Maintain organized records and filing systems
• Communicate professionally with clients, courts, vendors, and internal team members
• Assist with general office administration and operational support
• Support leadership with special projects and administrative tasks as needed
• Help maintain efficient workflows and ensure tasks are completed accurately and on schedule

Qualifications

• Previous administrative, office support, receptionist, customer service, or coordinator experience preferred
• Strong organizational and multitasking skills
• Excellent communication and interpersonal abilities
• Ability to prioritize work and meet deadlines in a fast-paced environment
• Proficiency with Microsoft Office (Outlook, Word, Excel)
• Professional, dependable, and service-oriented attitude
• Leadership or supervisory experience is a plus but not required

What We're Looking For

• Strong attention to detail
• Positive and professional demeanor
• Ability to work independently and as part of a team
• Excellent time management skills
• A proactive approach to problem-solving and task completion

This is an excellent opportunity for someone looking to grow their administrative career while taking on additional coordination and leadership responsibilities within a professional office environment.