Office Manager

AppleOne Employment Services; Huntington Beach (CA); On-site; USD 52,000 - 73,000; Full time

Benefits offered by this job

Major medical

Dental insurance

Vision insurance

401k

Sick pay

Job summary

AppleOne Employment Services in Huntington Beach, CA is seeking an experienced Office Manager to support bookkeeping, payroll, and day-to-day office operations in a growing construction business.

This hands-on role requires strong QuickBooks skills, attention to detail, and the ability to work independently while coordinating with ownership. You will help keep records, projects, and processes organized as the company scales. Direct hire opportunity with room to grow.

Qualifications

• 3 to 5 years of relevant office management, bookkeeping, accounting, or payroll experience.
• Strong QuickBooks knowledge and financial documentation skills.
• Excellent written and verbal communication abilities.

Responsibilities

• Manage day-to-day bookkeeping, financial records, invoicing, collections support, vendor invoices, purchase receipts, and general accounting documentation.
• Maintain QuickBooks records, support financial reporting, assist with job costing, and help keep projects financially organized.
• Process employee payroll, track hours and commissions, and assist with payroll documentation, including prevailing wage when applicable.
• Handle customer inquiries, phone calls, office correspondence, mail, email, filing systems, and general administrative tasks.
• Maintain employee files, onboarding paperwork, company records, licenses, insurance certificates, and project documentation.
• Support owners with scheduling, vendor and subcontractor coordination, administrative projects, and process improvements.

Skills

Office management

Bookkeeping

Payroll processing

Attention to detail

Communication skills

Independent work

Multi-tasking

Problem solving

Tools

QuickBooks

Job description

Job Summary

A growing construction business in Huntington Beach, CA is seeking an experienced Office Manager to support bookkeeping, payroll, accounting, and day-to-day office operations. This direct hire opportunity is ideal for someone who enjoys being an essential part of a small business, working closely with ownership, and helping keep projects, records, and office systems organized.

The Office Manager will play a key role in maintaining accurate financial records, supporting customer and vendor communication, coordinating payroll and employee documentation, and improving office processes as the business continues to grow. This is a hands‑on role for a dependable, detail‑oriented professional who enjoys variety, takes ownership of their work, and values a collaborative office environment with supportive leadership.

Key Responsibilities

• Manage day-to-day bookkeeping, financial records, invoicing, collections support, vendor invoices, purchase receipts, and general accounting documentation.
• Maintain QuickBooks records, support financial reporting, assist with job costing, and help keep projects financially organized.
• Process employee payroll, track hours and commissions, and assist with payroll documentation, including prevailing wage or certified payroll when applicable.
• Handle customer inquiries, phone calls, office correspondence, mail, email, filing systems, and general administrative tasks.
• Maintain employee files, onboarding paperwork, company records, licenses, insurance certificates, and project documentation.
• Support owners with scheduling, vendor and subcontractor coordination, administrative projects, and process improvements.

Compensation and Benefits

Salary range: $52,000.00 to $73,000.00 per year.

Job type: Direct hire.

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

Required Qualifications and Skills

• Manage bookkeeping, payroll, invoicing, vendor payments, and accounting records for a small business environment.
• Maintain QuickBooks, financial documentation, employee records, project files, and office systems.
• Support day-to-day office management, customer communication, scheduling, and administrative coordination.
• Assist ownership with reporting, job costing, process improvements, and overall business operations.
• 3 to 5 years of relevant office management, bookkeeping, accounting, or payroll experience.
• Bookkeeping and accounting experience is required.
• Strong working knowledge of QuickBooks is required.
• Experience processing employee payroll is required.
• Ability to calculate and track employee hours and commissions.
• Strong organizational skills with excellent attention to detail.
• Professional written and verbal communication skills.
• Ability to work independently, solve problems, prioritize tasks, and manage multiple responsibilities.
• Dependable, trustworthy, and comfortable handling confidential employee and financial information.

Preferred Qualifications

• Experience in the construction industry, including residential, commercial, office, or subcontractor environments.
• Experience with job costing, project accounting, vendor reconciliation, and expense tracking.
• Experience preparing prevailing wage documentation or certified payroll reports.
• Prior experience supporting owners or leadership in a small business setting.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.