Administrative Coordinator

Morgan Hunter; Kansas City (MO); On-site; USD 36,000 - 48,000; Full time

Job summary

Morgan Hunter is seeking a polished receptionist/ administrative assistant to greet visitors, manage phones, and support executive communications in Kansas City, MO.

You will schedule calendars, handle mail, assist with invoices and expense reports, coordinate events, and maintain an organized reception and office. The ideal candidate has 1+ year front desk experience, strong MS Office skills, and excellent written and verbal communication.

Qualifications

• 1+ years’ experience in a front desk position.
• Proficiency with Word, Excel, PowerPoint and Outlook.
• Excellent written and verbal communication and proofreading skills.
• Positive, friendly, and energetic demeanor.
• Strong interpersonal communication skills.
• Excellent organization skills with strong attention to detail.
• Ability to adapt quickly in a dynamic work environment.
• MH456

Responsibilities

• Maintain great customer service and professionally represent the company when welcoming visitors
• Supporting the President with managing emails and preparing correspondence
• Answer and direct all incoming phone calls.
• Take messages, transfer calls to appropriate party and provide overall information to callers
• Manage calendars and scheduling
• Coordinate company events and community involvement activities
• Maintain a safe and clean reception and kitchen area
• Monitor office supplies and order when needed
• Process all incoming and outgoing mail.
• Scan, file and index documents as requested
• Assist with invoice data entry and processing
• Prepare and submit detailed and accurate expense reports
• Provide a wide range of administrative support

Skills

Communication skills

Interpersonal skills

Organizational skills

Adaptability

Tools

Microsoft Office Suite

Job description

Responsibilities:

• Maintain great customer service and professionally represent the company when welcoming visitors
• Supporting the President with managing emails and preparing correspondence
• Answer and direct all incoming phone calls.
• Take messages, transfer calls to appropriate party and provide overall information to callers
• Manage calendars and scheduling
• Coordinate company events and community involvement activities
• Maintain a safe and clean reception and kitchen area
• Monitor office supplies and order when needed
• Process all incoming and outgoing mail.
• Scan, file and index documents as requested
• Assist with invoice data entry and processing
• Prepare and submit detailed and accurate expense reports
• Provide a wide range of administrative support

Qualifications:

• 1 or more years’previous experience in a front desk position
• Proficiency with Microsoft Office Word, Excel, PowerPoint and Outlook
• Excellent communication (written & verbal) and proofreading skills
• Positive, friendly, and energetic demeanor
• Demonstrated strong interpersonal communication skills
• Excellent organization skills with strong attention to detail
• Ability to adapt quickly and be flexible in a dynamic work environment
• MH456