Administrative Operations Coordinator

K. Payne Contracting, LLC; Nashville (TN); On-site; USD 35,000 - 50,000; Full time

Benefits offered by this job

Competitive Compensation

Paid Time Off

Career Growth Opportunities

Job summary

A local contracting firm in Nashville seeks a motivated Administrative/General Service professional to support office staff. Responsibilities include answering calls, scheduling meetings, and maintaining office procedures. Ideal candidates will have a high school diploma, strong organizational skills, and proficiency in Microsoft Office. This role offers opportunities for career growth and competitive compensation.

Qualifications

• High school diploma or GED required; administrative training preferred.
• Previous experience as an Administrative or General Service preferred.
• Familiarity with standard office equipment is necessary.

Responsibilities

• Answer incoming phone calls and route them appropriately.
• Schedule appointments and maintain a calendar.
• Organize meetings and take accurate minutes.
• Write emails, memos, and letters as needed.
• Contribute to company reports and maintain an organized filing system.
• Develop, update, and maintain relevant office procedures.

Skills

Excellent written and verbal communication skills

Highly organized

Time management skills

Computer skills

Education

High school diploma/GED

Administrative training

Tools

Microsoft Word

Microsoft Outlook

Microsoft PowerPoint

Job description

Benefits/Perks

• Competitive Compensation
• Paid Time Off
• Career Growth Opportunities

Job Summary

We are seeking a motivated and outgoing Administrative/General Service position to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.

Responsibilities

• Answer incoming phone calls and route them to the appropriate person
• Schedule appointments and maintain a calendar
• Organize meetings and take accurate minutes
• Write emails, memos, and letters and distribute them appropriately
• Contribute to company reports
• Maintain an organized filing system
• Develop, update, and maintain relevant office procedures
• Cleaning small accounts as needed
• Connecteam operating system

Qualifications

• High school diploma/GED required, or administrative training is preferred
• Previous experience as an Administrative. General Service or in a similar position
• Familiarity with standard office equipment such as printers and fax machines
• Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint
• Highly organized with excellent time management skills and the ability to prioritize projects