Administrative Coordinator

Grahamjobs; Greensboro (NC); On-site; USD 22,000 - 31,000; Full time

Job summary

Grahamjobs in Greensboro, NC seeks an Administrative Coordinator to serve as the first point of contact for visitors, customers, employees, vendors, and guests at a growing manufacturing facility. The role combines front desk reception with administrative support to ensure smooth day-to-day operations.

The candidate should have strong communication, attention to detail, and the ability to manage multiple priorities in a fast-paced environment while delivering exceptional customer service, data

Qualifications

• High School Diploma or GED required.
• Experience as a receptionist or administrative role preferred.
• Strong customer service and interpersonal skills.
• Proficiency with Microsoft Office (Outlook, Word, Excel).

Responsibilities

• Front Desk & Visitor Management: Answer and direct calls, welcome visitors, ensure sign-in and safety procedures, convey information, coordinate conference room scheduling.
• Administrative Support: Assist multiple departments, handle filing/scanning/data entry, maintain records, support special projects and mail/deliveries.
• Office Coordination: Manage lunches/meetings/events, order supplies, keep areas organized, communicate with staff/vendors/visitors for smooth operations.
• Departmental Support: Assist HR/Operations/Customer Service/Accounting and others with administrative needs; maintain records and workflows.

Skills

Customer service

Interpersonal skills

Phone etiquette

Multitasking

Education

High School Diploma or GED

Tools

Microsoft Office (Outlook, Word, Excel)

Job description

Administrative Coordinator Location: Greensboro, NC Pay: $19.00/hour Schedule: Monday-Friday, 8:00 AM - 5:00 PM Position Type: Temp-to-Hire

About the Opportunity

We are seeking a professional and organized Administrative Coordinator to serve as the first point of contact for visitors, customers, employees, vendors, and guests at a growing manufacturing facility. This role combines front desk reception, administrative support, office coordination, and event planning responsibilities to ensure smooth day-to-day operations. The ideal candidate will have strong communication skills, excellent attention to detail, and the ability to manage multiple priorities in a fast-paced environment while providing exceptional customer service.

Key Responsibilities

Front Desk & Visitor Management

• Answer and direct incoming phone calls in a professional manner
• Welcome visitors, customers, vendors, applicants, and guests
• Ensure visitors are properly signed in and follow company safety and security procedures
• Provide general information while maintaining confidentiality and professionalism
• Coordinate conference room scheduling and meeting preparations

Administrative Support

• Provide administrative support to multiple departments
• Assist with filing, scanning, copying, data entry, and document preparation
• Maintain records, logs, forms, and company documentation
• Support special projects and administrative tasks as assigned
• Process incoming and outgoing mail, packages, and deliveries

Office Coordination

• Coordinate company lunches, meetings, employee events, and visitor hospitality
• Order and maintain office supplies and inventory
• Keep front office and common areas organized and professional
• Communicate effectively with employees, vendors, and visitors to support daily operations

Departmental Support

• Support Human Resources, Operations, Customer Service, Accounting, Quality, and other departments with administrative needs
• Assist with record maintenance, documentation, and clerical functions
• Help ensure efficient communication and workflow across departments

Qualifications

• High School Diploma or GED required
• Previous experience as a Receptionist, Administrative Assistant, Office Coordinator, or similar administrative role preferred
• Strong customer service and interpersonal skills
• Professional phone etiquette and communication skills
• Proficiency with Microsoft Office, including Outlook, Word, and Excel
• Strong organizational and multitasking abilities
• Accurate data entry and recordkeeping skills
• Ability to maintain confidentiality and handle sensitive information appropriately
• #PROF26