Administrative Support Specialist

Greene Resources; Raleigh (NC); On-site; USD 58,500 - 71,500; Full time

Job summary

A professional staffing company in Raleigh, NC is seeking an experienced Administrative Support Specialist to assist senior executives. This full-time role involves managing complex schedules, coordinating travel, and providing high-level administrative support. Ideal candidates have 2-3 years of relevant experience, proficiency in Microsoft Office, and strong communication skills. The position offers a dynamic work environment and the chance to contribute to a collaborative team.

Qualifications

• 2 to 3 years of relevant experience in a corporate or professional setting, supporting executives.
• Experience with travel agencies or online booking platforms.

Responsibilities

• Oversee complex scheduling across multiple calendars.
• Plan and manage domestic and international travel.
• Process business expense reports accurately.
• Coordinate internal and external meetings.
• Assist with confidential document preparation.

Skills

Proficiency in Microsoft Office Suite

Experience coordinating complex travel

Strong communication skills

Ability to manage multiple deadlines

Education

Bachelor’s degree or equivalent experience

Tools

CRM systems

Job description

1 day ago Be among the first 25 applicants

Position: Administrative Support Specialist

Location: Raleigh, NC (Onsite)

Pay: $65,000/year

Experience: 2 to 3 years of relevant experience in a corporate or professional setting, supporting a group of executives or senior leaders.

Education: Bachelor’s degree preferred, or equivalent experience.

Type: Full-time; Contract to Hire

Schedule: Monday - Friday

Greene Resources is seeking a highly skilled and proactive Administrative Support Specialist to support members of our Execution Team in meeting their business goals! This role requires exceptional organization, discretion, and adaptability in a fast‑paced environment. The ideal candidate will be a strategic partner, providing high‑level administrative support while collaborating across multiple areas of the organization.

Job Description

• Oversee complex, high‑volume scheduling across multiple calendars, proactively resolving conflicts and anticipating needs.
• Plan and manage domestic and international travel, including itineraries, accommodations, and logistics.
• Process business expense reports with accuracy and efficiency.
• Schedule and coordinate internal and external meetings, arrange catering, and support small events or ad‑hoc gatherings.
• Assist with confidential document preparation, binding, and file management.
• Provide administrative support to Operations and other teams as needed.
• Update and maintain internal reports and databases as required.
• Serve as a backup for reception duties and assist with general office needs.
• Manage multiple priorities efficiently without overlooking critical details.
• Anticipate challenges, problem‑solve independently, and take initiative to improve processes.
• Strong verbal and written communication skills, with the ability to interface effectively across all levels of the organization.
• Exercise the highest level of confidentiality in handling sensitive business matters.
• Quickly learn and adapt to new systems, leveraging technology to optimize efficiency.
• Work well in a team‑oriented, fast‑paced environment and remain flexible amid changing priorities.
• Understand business priorities and how to align administrative support accordingly.
• Demonstrate a positive, approachable, and service‑focused attitude when interacting with internal and external stakeholders.

Position Requirements

• Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) and experience with CRM systems.
• Experience coordinating complex travel, including working with travel agencies or online booking platforms.
• Ability to manage multiple deadlines, work under pressure, and prioritize effectively.
• This role is ideal for a proactive and dependable professional who thrives in a dynamic environment and is eager to contribute to a growing and collaborative team.

Equal Employment Opportunity

We are proud to be an Equal Employment Opportunity and Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.