Fleet & Safety Admin 2+yrs exp

AppleOne Employment Services; Bakersfield (CA); On-site; USD 52,000 - 78,000; Full time

Job summary

AppleOne Employment Services is seeking a detail-oriented Fleet & Safety Administrator in Bakersfield, CA to support fleet operations, safety compliance, maintenance tracking, and reporting. Strong Excel skills and experience in fleet, transportation, construction, or safety administration are highly valued.

The role emphasizes organization, data accuracy, and effective communication, with responsibilities spanning recordkeeping, audits, and proactive maintenance coordination.

Qualifications

• 2+ years of administrative experience.
• Experience in fleet management, transportation, construction, safety, or logistics.
• Proficiency with Microsoft Office, including Excel, Outlook, and Word.
• Strong organizational and document management skills.
• Ability to manage multiple projects, priorities, and deadlines.
• Excellent written and verbal communication.
• Experience reviewing reports, audits, or compliance documents.
• Ability to work independently and collaboratively.

Responsibilities

• Maintain fleet and safety records with accuracy and confidentiality.
• Track and audit fuel usage, fuel card transactions, and related data.
• Coordinate preventative maintenance schedules for vehicles and equipment.
• Support company safety initiatives and compliance programs.
• Maintain safety documentation, policies, and procedures.
• Prepare compliance reports, audit documentation, and operational summaries.
• Monitor and manage fleet software alerts and notifications.
• Assist with recordkeeping for inspections, certifications, and safety requirements.
• Investigate discrepancies and support corrective action tracking.
• Organize and maintain electronic and physical files.
• Provide administrative support for fleet and safety operations.
• Perform additional duties as assigned.

Skills

Administrative experience

Fleet management

Organizational skills

Record management

Project management

Written & verbal comms

Compliance awareness

Independent & collaborative

Tools

Excel

Outlook

Word

Job description

Join a growing company seeking a detail-oriented Fleet & Safety Administrator to support fleet operations, safety compliance, maintenance tracking, reporting, and administrative processes. This is an excellent opportunity for an organized professional with strong Excel skills and experience in fleet, transportation, construction, or safety administration.

Qualifications

• Minimum 2 years of administrative experience
• Experience in fleet management, transportation, construction, safety, logistics, or related industries preferred
• Proficiency with Microsoft Office Suite, including:
  • Excel
  • Outlook
  • Word
• Strong organizational and document management skills
• Experience maintaining records and tracking information accurately
• Ability to manage multiple projects, priorities, and deadlines
• Strong written and verbal communication skills
• Analytical mindset with attention to detail
• Experience reviewing reports, audits, or compliance documentation preferred
• Ability to work independently and collaboratively

• Maintain fleet and safety records with accuracy and confidentiality
• Track and audit fuel usage, fuel card transactions, and related data
• Coordinate preventative maintenance schedules for vehicles and equipment
• Support company safety initiatives and compliance programs
• Maintain safety documentation, policies, and procedures
• Prepare compliance reports, audit documentation, and operational summaries
• Monitor and manage fleet software alerts and notifications
• Assist with recordkeeping for inspections, certifications, and safety requirements
• Investigate discrepancies and support corrective action tracking
• Organize and maintain electronic and physical files
• Provide administrative support for fleet and safety operations
• Perform additional duties as assigned

Are you a highly organized administrative professional with experience supporting fleet operations, compliance, safety programs, or transportation services?

We want to hear from you.

Candidates with experience as a Fleet Administrator, Safety Administrator, Fleet Coordinator, Transportation Administrator, Compliance Coordinator, Operations Administrator, Logistics Administrator, or Construction Administrator.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.