Maintenance Coordinator

AppleOne Employment Services; Goleta (CA); On-site; USD 37,000 - 43,000; Full time

Job summary

AppleOne Employment Services seeks a Maintenance Coordinator in Goleta, CA for a full-time, temp-to-hire role. The candidate will manage maintenance requests from intake to billing, schedule technicians, and ensure proper documentation across the service workflow.

The role requires strong organization, communication, and problem-solving skills, with on-site duties from 7:30 AM to 4:30 PM and potential on-call/on-site overtime as needed.

Qualifications

• Proven ability to coordinate maintenance requests through intake to billing.
• Ability to schedule technicians and vendors while prioritizing urgent and routine service needs.
• Strong documentation and data-entry skills.
• Experience with maintenance operations reporting and inventory needs.

Responsibilities

• Coordinate maintenance requests from intake through completion, including scheduling, follow-up, documentation, and billing readiness.
• Answer calls and monitor requests received by phone, email, voicemail, and online systems.
• Prioritize urgent and routine work orders, assign jobs to technicians and vendors, and monitor open work orders for timely completion.
• Review completed work for accuracy, including labor, materials, notes, photos, and required documentation.
• Respond to vendor, resident, and customer questions while resolving service issues and escalations.
• Provide daily direction, workload coordination, and training support to a Maintenance Operations Assistant.

Skills

Organization

Prioritization

Communication

Problem-solving

Multi-tasking

Data entry

Computer skills

Tools

AppFolio

Work-order systems

Property management software

Job description

Job Summary

We are seeking a Maintenance Coordinator for a full-time, temp-to-hire opportunity in Goleta, CA. This role is ideal for a highly organized professional with experience in maintenance coordination, property management, facilities support, construction administration, dispatch, or a related service operations environment.

The Maintenance Coordinator will help manage maintenance requests from intake through completion, ensuring work orders are prioritized, scheduled, documented, and approved for billing. This position offers the opportunity to work in a fast-paced, team-oriented environment with supportive leadership, clear processes, and daily collaboration with technicians, vendors, residents, customers, and internal operations staff.

This is a strong opportunity for someone who enjoys solving problems, coordinating moving parts, supporting field teams, and keeping service operations running smoothly.

Key Responsibilities

• Coordinate maintenance requests from intake through completion, including scheduling, follow-up, documentation, and billing readiness.
• Answer calls and monitor requests received by phone, email, voicemail, and online systems.
• Prioritize urgent and routine work orders, assign jobs to technicians and vendors, and monitor open work orders for timely completion.
• Review completed work for accuracy, including labor, materials, notes, photos, and required documentation.
• Respond to vendor, resident, and customer questions while resolving service issues and escalations.
• Provide daily direction, workload coordination, and training support to a Maintenance Operations Assistant.

Compensation and Benefits

• Pay: $27.00 to $31.00 per hour.
• Job type: Temp-to-hire.
• Schedule: Full-time, 7:30 AM to 4:30 PM.
• Location: Goleta, CA.
• On-call rotation and occasional overtime may be required.

Required Qualifications and Skills

• Coordinate maintenance work orders from request intake through completion and billing approval.
• Schedule technicians and vendors while prioritizing urgent and routine service needs.
• Monitor open work orders, resolve service issues, and ensure accurate documentation.
• Support daily maintenance operations, reporting, access records, and inventory needs.

• 3 to 5 years of relevant experience preferred in maintenance coordination, property management, facilities, construction administration, dispatch, or a related field.
• Strong organization, prioritization, communication, and problem-solving skills.
• Ability to manage multiple priorities in a fast-paced service environment.
• Strong computer and data-entry skills.
• Experience using work-order systems or property management software preferred.
• Reliable, detail-oriented, and able to work occasional overtime or on-call shifts as needed.

Preferred Qualifications

• Supervisory or team-lead experience.
• AppFolio experience.
• Bilingual English/Spanish skills.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.