Project Coordinator

AppleOne Employment Services; Fontana (CA); On-site; USD 28,000 - 33,000; Full time

Benefits offered by this job

Major medical

Dental

Vision

401k

Sick pay (where required)

Job summary

AppleOne Employment Services in Fontana, CA is seeking a detail-oriented Project Coordinator for a temp-to-hire role that supports fire life safety testing, inspection reporting, scheduling, and compliance documentation.

You will manage NFPA reports, monitor timelines, coordinate site testing, and maintain customer records while assisting the service team to respond quickly to outages or emergencies. This fast-paced role requires accuracy, organisation, and strong communication.

Qualifications

• 1–2 years of professional experience in administrative, service, or coordination roles.
• Strong multitasking ability in fast-paced environments.
• High attention to detail with accurate data entry and documentation.
• Comfortable using Excel, Adobe, Microsoft Teams, and multiple software platforms.

Responsibilities

• Manage NFPA inspection reports and compliance uploads with timely turnaround.
• Monitor regulatory timelines and deadlines (30-day and 60-day periods).
• Coordinate testing schedules across multiple locations and communicate with internal teams.
• Maintain customer records and account information for multi-site customers.
• Assist the service department in rapid-response situations for outages or emergencies.
• Support overall fire life safety workflow and documentation.

Skills

Administrative experience

Service coordination

Multitasking

Data entry

Excel

Adobe

MS Teams

Tools

Excel

Adobe

MS Teams

Job description

Job Summary

A temp-to-hire Project Coordinator opportunity is available in Fontana, CA, supporting fire life safety testing, inspection reporting, scheduling, and compliance documentation within an industrial facilities and infrastructure environment. This role is ideal for an organized administrative or service coordination professional who enjoys fast-paced work, problem-solving, and keeping critical operations on track.

Key Responsibilities

• Manage NFPA 72 and NFPA 25 inspection reports, including uploading documentation to the Compliance Engine platform with accuracy and timely turnaround.
• Monitor regulatory timelines, including 30-day good faith periods and 60-day deficiency correction deadlines.
• Coordinate customer testing schedules across multiple locations and relay project details to internal testing teams.
• Maintain customer records and account information for multi-site customers, including schools, military accounts, and municipalities.
• Work with the monitoring company to help oversee fire alarm system activity across assigned customer accounts.
• Support the service department in a rapid-response environment when customers call during system failures, service needs, or emergency situations.

Compensation and Benefits

• Pay range: $20 to $24 per hour.
• Job type: Temp-to-hire.
• Location: Fontana, CA.

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

Required Qualifications and Skills

• Manage inspection report handling, compliance uploads, and deadline tracking for NFPA-related documentation.
• Coordinate testing schedules, customer communication, and internal service team updates.
• Support fire alarm monitoring activity, customer account oversight, and service department response needs.
• Maintain organized files, accurate documentation, and updated customer information across multiple systems.
• Administrative, clerical, service coordination, dispatching, or scheduling experience preferred.
• 1 to 2 years of professional experience in a related administrative, service, or coordination role.
• Strong multitasking ability in a fast-paced service department or high-volume customer support environment.
• High attention to detail with accurate data entry, documentation, file navigation, and report handling skills.
• Strong problem-solving skills with the ability to research information, find answers independently, and keep work moving.
• Comfortable using Excel, Adobe, Microsoft Teams, and multiple software platforms.
• General comfort navigating customer records, reporting systems, compliance platforms, and service-related tools.

Preferred Qualifications

• 1 to 2 years of NFPA test and inspect experience.
• Experience with Honeywell CLSS and Compliance Engine.
• Dispatching or scheduling experience in plumbing, utilities, yard service, construction services, or another high-volume service industry.
• Familiarity with fire life safety workflows, fire alarm systems, inspection reporting, or compliance documentation.
• Experience supporting accounts such as schools, municipalities, military facilities, or other multi-site customers.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.