Administrative Coordinator

brown; Fort Leavenworth (KS); On-site; USD 42,000 - 56,000; Full time

Job summary

Brown University, situated at the Swearer Center, seeks an Administrative Coordinator to support programs, daily operations, and event logistics for staff and students. You will process reimbursements and PO transactions, coordinate travel logistics, and liaise with Brown offices while maintaining reception duties and office inventory.

The role requires detail-oriented, proactive individuals with strong communication skills and the ability to manage multiple tasks in a fast-paced environment.

Qualifications

• Bachelor’s degree with 1–2 years of related experience or equivalent.
• Administrative experience in higher education is preferred.
• Experience with financial transactions (reimbursements, purchase orders) preferred.
• Event planning and calendar management experience preferred.

Responsibilities

• Provide operations support to center programs and daily operations.
• Process financial transactions and support travel logistics for staff and students.
• Plan and execute annual and monthly events; coordinate with internal Brown offices and external guests.
• Support front-desk reception and general office operations; assist with inventory and supplies.

Skills

Organizational skills

Communication

Time management

Calendar management

Independent worker

Team collaboration

Education

Bachelor’s degree

Tools

Google Workspace

Basecamp

Workday

Job description

Job Description

The Administrative Coordinator provides operations support to the Swearer Center community of students, staff, faculty and community partners. Reporting to the Center’s Senior Director of Community Engagement , the position supports Swearer Center programs and daily operations by processing financial transactions, supporting event planning, and planning logistics for Swearer staff and student travel. This position plans and executes center-wide annual events and monthly programming-related events by the Swearer Center. The position will serve as a liaison with relevant internal Brown offices (e.g., Financial Operations of the Office of Financial Strategy & Planning, Event Operations, Office of Information Technology, Facilities Management, etc.), and external constituents (e.g., guest speakers and vendors). The position supports building maintenance, inventory and supply ordering, provides front-desk reception, and works as a member of the operations staff to maintain and improve the Center’s operational processes. The position also provides operational support to the Office of Community Engagement.

The ideal candidate is responsive, solution-oriented, detail-oriented, resourceful, organized, proactive, and committed to social justice. This is a full-time position.

Qualifications

Education and Experience

• Required: Bachelor’s degree with 1-2 years of related experienceor equivalent combination of education/experience.
• Preferred:
  • Administrative experience in an academic or higher education setting preferred.
  • Experience processing financial transactions (reimbursements, purchase orders, etc.) preferred.
  • Experience with event planning preferred.
  • Experience with calendar management or executive support preferred.

Job Competencies

• Excellent organizational, administrative, and time-management skills and strong attention to detail.
• Ability to efficiently manage multiple tasks with competing priorities.
• Ability to work independently and as part of a collaborative team.
• Ability to take initiative and prioritize in a fast-paced environment while anticipating emerging needs of the organization.
• Strong solution and system orientation. Excellent interpersonal/communication skills. Ability to interact professionally with multiple audiences and people from diverse backgrounds.
• Excellent technical skills in word processing, spreadsheet/database and email applications (Google environment including mail, calendar, drive); experience with project management systems (e.g, Basecamp) and other IT or financial systems (e.g., Workday) preferred.
• Ability to handle confidential or sensitive materials with discretion.
• Ability to work nights and weekends and other flexible hours, as needed. Flexibility to handle emergency needs.

Additional Information

The priority application deadline for this position is August 14, 2026.

All offers of employment are contingent upon successful completion of a background check.

Benefits of Working at Brown

Please review additional information on the Benefits of Working at Brown

Position Work Location

The designated Position Work Location for each position determines the approved modality of work. Positions are classified based on the operational and business needs of the department and may be designated as on-site, hybrid, or remote.

Employees with a designated position work location as remote must reside and perform their work in a state where Brown University is registered to do business. Brown University is a registered employer in the following states: Rhode Island, California, Colorado, Connecticut, Florida, Maryland, Massachusetts, New York, New Hampshire, New Jersey, North Carolina, Washington, D.C.

Please note that to be considered for a staff position at Brown University, you must submit a separate application for each position you wish to be considered for. Applications are reviewed only for the specific position to which they are submitted and are not automatically considered for future openings.

This position is not eligible for visa sponsorship.

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EEO Statement

Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, in the administration of its policies, programs, and activities. The University recognizes and rewards individuals on the basis of qualifications and performance. The University maintains certain affirmative action programs in compliance with applicable law.