Administrative Coordinator

Brown University; Rhode Island; On-site; USD 55,000 - 75,000; Full time

Job summary

Brown University is seeking an Administrative Coordinator to provide high-level operational and financial support for the Data Science Institute (DSI) and the Center for Network Computing and Data Science (CNTR). You will manage daily operations, facility management, procurement, and supervise work-study students.

You will assist faculty with TA hiring, coordinate payroll with the Financial Manager, and ensure fiscal integrity through expense tracking.

Qualifications

• Associates degree with 3 years of related administrative experience.
• Experience in an academic or non-profit setting is preferred.
• Prior financial experience preferred.

Responsibilities

• Provide high-level operational and financial support to DSI, CNTR, and Directors/faculty/students.
• Lead daily operations, facility management, and full procurement lifecycle.
• Recruit and supervise work-study students and assist faculty with TA hiring.
• Coordinate expense tracking and student payroll with the Financial Manager.

Skills

Communication skills

Analytical skills

Customer service orientation

Attention to detail

Administrative & organizational skills

Independent & team work

Education

Associates degree

Tools

Microsoft Office

Google Workspace

Mac OS

Job description

Job Description:About Brown:Brown University is a leading research university distinct for its student-centered learning and deep sense of purpose. Our students, faculty and staff are driven by the idea that their work will have an impact in the world.About the Opportunity:The Data Science Institute (DSI) is a high-visibility campus hub that partners with multiple departments and other units at Brown to support interdisciplinary data science education and research throughout campus. The institute also houses two research centers, the Center for Computational Molecular Biology and the Center for Technological Responsibility, Reimagination and Redesign.Responsibilities:The Administrative Coordinator provides high-level operational and financial support to the Data Science Institute (DSI), the Center for Network Computing and Data Science (CNTR), and their respective Directors, faculty and students. This role serves as the primary lead for daily operations, facility management, and the full inventory procurement lifecycle. The Coordinator acts as a vital bridge between administrative and academic functions by managing the recruitment and supervision of work-study students and assisting faculty with the TA hiring process. Furthermore, this position works closely with the Financial Manager to ensure fiscal integrity through expense tracking and student payroll coordination.Qualifications:Education and Experience:Associates degree with 3 years of related administrative experience, or equivalent combination of education and work experience.Experience in an academic or non-profit setting is preferredPrior financial experience preferred.Job CompetenciesExcellent communication skillsExcellent analytical skillsExcellent computer skillsCustomer-service orientationExcellent attention to detailExcellent administrative and organization skillsInitiative and ability to work independently and as a member of a team with judgment and discretionAbility to manage multiple tasks and set prioritiesProficiency in Microsoft and Google platforms and Mac OSJob CompetenciesSalary Grade:8Additional Information:Applicants are asked to include a cover letter and resume.All offers of employment are contingent upon successful completion of a background check.Benefits of Working at Brown:Please review additional information on the Benefits of Working at Brown.Recruiting Start Date:2026-08-21Job Posting Title:Administrative CoordinatorDepartment:Data Science InstituteGrade:Grade 8Worker Type:EmployeeWorker Sub-Type:RegularTime Type:Full timeScheduled Weekly Hours:37.5Position Work Location:OnsiteSubmission Guidelines:The designated Position Work Location for each position determines the approved modality of work. Positions are classified based on the operational and business needs of the department and may be designated as on-site, hybrid, or remote.Employees with a designated position work location as remote must reside and perform their work in a state where Brown University is registered to do business. Brown University is a registered employer in the following states: Rhode Island, California, Colorado, Connecticut, Florida, Maryland, Massachusetts, New York, New Hampshire, New Jersey, North Carolina, Washington, D.C.Please note that to be considered for a staff position at Brown University, you must submit a separate application for each position you wish to be considered for. Applications are reviewed only for the specific position to which they are submitted and are not automatically considered for future openings.This position is not eligible for visa sponsorship.Still Have Questions?If you have any questions you may contact [e-mail] is an E-Verify Employer.EEO Statement:Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, in the administration of its policies, programs, and activities. The University recognizes and rewards individuals on the basis of qualifications and performance. The University maintains certain affirmative action programs in compliance with applicable law.