Administrative Coordinator

Brown University; Fort Leavenworth (KS); Hybrid; USD 42,000 - 66,000; Full time

Job summary

Brown University is seeking an Administrative Coordinator to support the Swearer Center’s operations and events. You will handle financial transactions, travel logistics, and calendar management while liaising with internal offices and external partners.

The role requires a Bachelor’s degree with 1–2 years of related experience and offers a hybrid work location with a 37.5 hour work week. The ideal candidate is organized, proactive, and service-oriented, committed to social justice.

Qualifications

• Bachelor’s degree with 1–2 years of related experience.
• Administrative experience in academic or higher education preferred.
• Experience processing financial transactions (reimbursements, purchase orders) preferred.
• Event planning experience preferred.
• Calendar management or executive support experience preferred.

Responsibilities

• Provide operations support to Swearer Center programs and daily operations.
• Process financial transactions and support travel logistics.
• Plan center-wide events and monthly programming.
• Liaise with Brown offices and external speakers/vendors.
• Maintain front-desk operations and operational processes.

Skills

Organizational skills

Administrative skills

Interpersonal/communication skills

Calendar management

Night/weekend flexibility

Education

Bachelor's degree

Tools

Google Workspace

Basecamp

Workday

Job description

Job Description

The Administrative Coordinator provides operations support to the Swearer Center community of students, staff, faculty and community partners. Reporting to the Center’s Senior Director of Community Engagement, the position supports Swearer Center programs and daily operations by processing financial transactions, supporting event planning, and planning logistics for Swearer staff and student travel.

This position plans and executes center-wide annual events and monthly programming-related events by the Swearer Center.

The position will serve as a liaison with relevant internal Brown offices (e.g., Financial Operations of the Office of Financial Strategy & Planning, Event Operations, Office of Information Technology, Facilities Management, etc.), and external constituents (e.g., guest speakers and vendors).

The position supports building maintenance, inventory and supply ordering, provides front-desk reception, and works as a member of the operations staff to maintain and improve the Center’s operational processes.

The position also provides operational support to the Office of Community Engagement. The ideal candidate is responsive, solution-oriented, detail-oriented, resourceful, organized, proactive, and committed to social justice. This is a full-time position.

Education and Experience Required: Bachelor’s degree with 1-2 years of related experience or equivalent combination of education/experience.

Preferred:

• Administrative experience in an academic or higher education setting preferred.
• Experience processing financial transactions (reimbursements, purchase orders, etc.) preferred.
• Experience with event planning preferred.
• Experience with calendar management or executive support preferred.

Job Competencies

• Excellent organizational, administrative, and time-management skills and strong attention to detail.
• Ability to efficiently manage multiple tasks with competing priorities.
• Ability to work independently and as part of a collaborative team.
• Ability to take initiative and prioritize in a fast-paced environment while anticipating emerging needs of the organization.
• Strong solution and system orientation.
• Excellent interpersonal/communication skills.
• Ability to interact professionally with multiple audiences and people from diverse backgrounds.
• Excellent technical skills in word processing, spreadsheet/database and email applications (Google environment including mail, calendar, drive); experience with project management systems (e.g, Basecamp) and other IT or financial systems (e.g., Workday) preferred.
• Ability to handle confidential or sensitive materials with discretion.
• Ability to work nights and weekends and other flexible hours, as needed.
• Flexibility to handle emergency needs.

Benefits of Working at Brown: Please review additional information on the Benefits of Working at Brown.

Position Work Location: Hybrid

Scheduled Weekly Hours: 37.5

This position is not eligible for visa sponsorship.

Brown University is an E-Verify Employer.

Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, in the administration of its policies, programs, and activities. The University recognizes and rewards individuals on the basis of qualifications and performance. The University maintains certain affirmative action programs in compliance with applicable law.

Welcome! Founded in 1764, Brown is a leading institution for education, discovery, and global intellectual progress as well as one of the largest employers in Rhode Island. Working at Brown brings more than just a paycheck and generous benefits; it offers an opportunity to contribute to a greater good. Join us in supporting the pursuit of knowledge and individual growth that defines higher education and enriches our community.

Additional Information: You can find detailed information about our salary ranges on our website.