University Scheduler

Inside Higher Ed; West Kingston (RI); Hybrid; USD 55,000 - 70,000; Full time

Benefits offered by this job

Flexible work hours

Comprehensive benefits package

Annual paid holidays

Job summary

A leading research university in Rhode Island is seeking a University Scheduler to manage academic scheduling and event coordination. The ideal candidate will possess 3-5 years of relevant experience and a strong service attitude. This role offers a hybrid work model, allowing flexibility for employees. Applicants should have an associate's degree and be proficient in scheduling software and Microsoft applications.

Qualifications

• 3-5 years of relevant scheduling/event planning experience.
• Experience in higher education scheduling is preferable.
• Specialized experience in curriculum support is desirable.

Responsibilities

• Manage space requirements and assignments for courses and events.
• Assist with preparation of the academic schedule.
• Provide event scheduling advice to university organizations.

Skills

Ability to work effectively with customers and colleagues

Strong written and verbal communication skills

Problem solving skills

Strong attention to detail

Education

Associate's degree or equivalent

Tools

25Live scheduling software

Microsoft Office

Google Suite

Job description

About Brown

Brown University is a leading research university distinct for its student-centered learning and deep sense of purpose. Our students, faculty and staff are driven by the idea that their work will have an impact in the world.

About The Opportunity

The Office of the Registrar is dedicated to providing service of the highest caliber to all of our constituents - current and former students, faculty, administrative staff, and the general public.

Brown University offers a flexible work/life balance; summer hours, winter break and a comprehensive Benefits package including time off, annual paid holidays; benefits offerings including health, dental, vision, tuition assistance, retirement, wellness, employee discounts and more. To learn about Brown University’s benefits, visit the University Human Resources web page here for further information.

Responsibilities

The University Scheduler (US) is a part of a team of schedulers who provide the full complement of managing space requirements and assignments for all courses and academic and non-academic events. The US assists with the preparation of the academic schedule for all academic semesters as well as the assignment of classrooms for final exams and make-up exams. This position is also responsible for scheduling and coordinating University space in support of non-instructional University events and provides event scheduling advice to university organizations and departments. The Scheduler, in conjunction with team members, will assist and serve as a resource in the coordination of major University Events. The University Scheduler provides practical support for University users in the implementation of the University’s 25Live scheduling software and coordination of interactions with other departments.

Qualifications

Education and Experience

• Associate's degree or record equivalent combination of education and experience
• 3-5 years of relevant experience; experience scheduling/event planning in higher education preferable; Specialized experience in curriculum support (course information and academic scheduling) is highly desirable particularly in an institution like Brown.

Job Competencies

• Ability to work effectively with customers and colleagues at all levels, from support staff to faculty and administration.
• Ability to work collaboratively as part of an interdependent office team.
• Tact, diplomacy, and a strong service attitude, coupled with firmness, in the face of intense demands, limited advance notice, and occasional requests for preferential treatment – all needed in order to maintain a fair distribution of resources; Strong interpersonal and communication skills and ability to establish effective business relationships with external contractors.
• Strong attention to detail and follow-up skills; ability to work independently, plan ahead, and manage time in order to remain current on several simultaneous tasks.
• Computer proficiency including a demonstrated understanding and ability to work with complex scheduling software, relational databases and web-based technologies. Individuals with knowledge and/or experience with 25Live considered a plus.
• Ability to navigate and function at high level with complex student information system (Banner preferred) and the ability to develop a thorough knowledge of the curriculum module and relationship with room scheduling application.
• Proficient in use of Microsoft Office and Google Suite applications as well as ability to run and analyze reports related to job functions (IBM Cognos ReportNet)
• Strong written and verbal communication skills. Must be able to explain decisions and policies in terms accessible to the audience.
• Dependable and consistent follow-through; strong attention to details.
• Good problem solving skills
• Solid institutional values
• Commitment to Diversity
• Good leadership skills

Additional Information

Applicants are asked to include a resume and cover letter. Background check: criminal and education verification. During the Academic Year, the Registrar's Office operates on a hybrid (three days in the office, two days at home) schedule. During the Summer, members of the office can elect to work up to four days a week at home. Some exceptions due to high volume times apply. Brown University is unable to provide visa sponsorship for this role.

Benefits Of Working At Brown

Information on the Benefits of Working at Brown can be found here.

Recruiting Start Date

2025-08-13

Job Posting Title

University Scheduler

Department

Registrar

Grade

Grade 8

Worker Type

Employee

Worker Sub-Type

Regular

Time Type

Full time

Scheduled Weekly Hours

37.5

Position Work Location

Hybrid Eligible

Statement On Equity, Diversity And Inclusion

All positions require demonstrated ability to work collaboratively with faculty, staff, students, and other Brown and community stakeholders with diverse perspectives and demonstrated ability to contribute to an inclusive environment.

Submission Guidelines

Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

EEO Statement

Brown University is an E-Verify Employer. As an EEO employer, Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law.