Administrative Coordinator

brown; Providence (RI); On-site; USD 45,000 - 60,000; Full time

Job summary

Brown University’s Data Science Institute seeks an Administrative Coordinator to provide high‑level operational and financial support. You will manage daily operations, facility needs, and the full procurement lifecycle, while coordinating work‑study recruitment and TA hiring.

This role partners with Directors and faculty, tracks expenses with the Financial Manager, and ensures fiscal integrity. Onsite position, 37.5 hours weekly, Grade 8.

Qualifications

• Associates degree with 3 years of related administrative experience, or equivalent combination of education and work experience.
• Experience in an academic or non-profit setting is preferred
• Prior financial experience preferred.

Responsibilities

• Provide high-level operational and financial support to the Data Science Institute (DSI), CNTR, and Directors.
• Lead daily operations, facility management and procurement lifecycle.
• Recruit and supervise work-study students; assist faculty with TA hiring.

Skills

Communication

Analytical skills

Computer skills

Customer service

Attention to detail

Administrative skills

Organization

Initiative

Multi-tasking

MS Office & Google

Education

Associates degree with 3 years related admin experience

Tools

Microsoft Office

Google Workspace

Mac OS

Job description

Job Description

About Brown

Brown University is a leading research university distinct for its student-centered learning and deep sense of purpose. Our students, faculty and staff are driven by the idea that their work will have an impact in the world.

About the Opportunity

The Data Science Institute (DSI) is a high-visibility campus hub that partners with multiple departments and other units at Brown to support interdisciplinary data science education and research throughout campus. The institute also houses two research centers, the Center for Computational Molecular Biology and the Center for Technological Responsibility, Reimagination and Redesign.

Responsibilities

The Administrative Coordinator provides high-level operational and financial support to the Data Science Institute (DSI), the Center for Network Computing and Data Science (CNTR), and their respective Directors, faculty and students. This role serves as the primary lead for daily operations, facility management, and the full inventory procurement lifecycle. The Coordinator acts as a vital bridge between administrative and academic functions by managing the recruitment and supervision of work-study students and assisting faculty with the TA hiring process. Furthermore, this position works closely with the Financial Manager to ensure fiscal integrity through expense tracking and student payroll coordination.

Qualifications

Education and Experience

• Associates degree with 3 years of related administrative experience, or equivalent combination of education and work experience.
• Experience in an academic or non-profit setting is preferred
• Prior financial experience preferred.

Job Competencies

• Excellent communication skills
• Excellent analytical skills
• Excellent computer skills
• Customer-service orientation
• Excellent attention to detail
• Excellent administrative and organization skills
• Initiative and ability to work independently and as a member of a team with judgment and discretion
• Ability to manage multiple tasks and set priorities
• Proficiency in Microsoft and Google platforms and Mac OS

Salary Grade

8

Additional Information

All offers of employment are contingent upon successful completion of a background check.

Benefits of Working at Brown

Please review additional information on the Benefits of Working at Brown.

Recruiting Start Date

2026-08-21

Job Posting Title

Administrative Coordinator

Department

Data Science Institute

Grade

Grade 8

Worker Type

Employee

Worker Sub-Type

Regular

Time Type

Full time

Scheduled Weekly Hours

37.5

Position Work Location

Onsite

Submission Guidelines

The designated Position Work Location for each position determines the approved modality of work. Positions are classified based on the operational and business needs of the department and may be designated as on‑site, hybrid, or remote.

Employees with a designated position work location as remote must reside and perform their work in a state where Brown University is registered to do business. Brown University is a registered employer in the following states: Rhode Island, California, Colorado, Connecticut, Florida, Maryland, Massachusetts, New York, New Hampshire, New Jersey, North Carolina, Washington, D.C.

This position is not eligible for visa sponsorship.

Still Have Questions

If you have any questions you may contact [e-mail].

Brown is an E-Verify Employer

EEO Statement

Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, in the administration of its policies, programs, and activities. The University recognizes and rewards individuals on the basis of qualifications and performance. The University maintains certain affirmative action programs in compliance with applicable law.