Recruiting Coordinator

Aleron; Town of Elma (NY); On-site; USD 30,000 - 34,000; Full time

Job summary

Acara Solutions in Elma, NY is seeking a Recruiting Coordinator to partner with client recruiters and provide end-to-end recruiting support for hourly and salary roles. You will schedule interviews across U.S. sites, coordinate travel, and guide new hires through onboarding.

This temp (6 months) position offers exposure to a global workforce solutions leader and a collaborative, growth-oriented team. You will use tools like Workday and Outlook to manage calendars and candidate communications.

Qualifications

• Bachelor's Degree in Business or Human Resources.
• 1+ year of experience with Workday or a similar ATS.

Responsibilities

• Coordinate and schedule telephone and onsite interviews.
• Assist recruiters with resume reviews and job requirements.
• Coordinate travel arrangements for candidates.
• Facilitate onboarding including background checks and drug screen.
• Build relationships with managers and HR staff to support client.

Skills

Interview coordination

Calendar scheduling

Candidate experience

Education

Bachelor's Degree in Business or Human Resources

Tools

Workday

Applicant Tracking System

Microsoft Outlook

Job description

Job Title: Recruiting Coordinator

Location: Elma, NY.

Employment Type: Temp (6 Months)

Industry: Aerospace and Defense

Compensation: $22.00-$25.00 /Hour

Schedule: 40 Hours/Week 1st Shift

About the Opportunity:

• As a Recruiting Coordinator, you'll partner with the client recruiters to provide comprehensive recruiting support for hourly/non-exempt and salary/exempt level positions. You'll schedule interviews at various U.S. sites, coordinate travel arrangements, and facilitate the onboarding process for new employees. This is an exciting opportunity for you to join the Talent Acquisition Team and build strong working relationships with managers across the company.

Why You'll Love Working Here:

• Supportive, team-driven culture that values collaboration, transparency, and accountability.
• Opportunity to grow your career with a global workforce solutions leader serving multiple industries.
• People-first environment that encourages employees to bring their authentic selves to work.
• Strong focus on partnership, innovation, and delivering meaningful results for clients and candidates.

Why This Opportunity is Exciting:

This role offers the chance to join a company that prioritises both people and performance-where your contributions directly impact client success while giving you room to grow and develop professionally.

About Acara Solutions

Acara is a premier recruiting and workforce solutions provider-we help companies compete for talent. With a legacy of experience in various industries worldwide, we partner with clients, listen to their needs, and customise visionary talent solutions that drive desired business outcomes. We leverage decades of experience to deliver contingent staffing, direct placement, executive search, and workforce services worldwide.

What You'll Do:

• Demonstrate the client Culture & Philosophy as the first point of contact for potential candidates.
• Work closely with the recruiters to conduct resume reviews based on job description requirements and manager preferences.
• Coordinate and schedule telephone and onsite interviews.
• Communicate effectively with interview teams and managers to ensure candidate experience is positive, organized and welcoming.
• Coordinate travel arrangements for candidates, both coming to East Aurora facility as well as going to other U.S. client locations.
• Facilitate onboarding process, ensuring background check & toxicology test are completed and documented.
• Learn and comply with FAA requirements, working with candidates to obtain necessary training & drug screen.
• Effectively prioritize workload and manage changes in direction.
• Use interpersonal skills to build relationships with managers, other HR staff and represent the client positively in various settings inside and outside the organization.
• Daily work in Microsoft Office, including Outlook, Workday, and various platforms to support role function.

Job Requirements

What You'll Bring:

• Bachelor's Degree in Business or Human Resources
• 1+ years of experience with Workday or similar Applicant Tracking System.

What Sets You Apart:

• Experience in coordinating interviews or meetings
• Experience working in Microsoft Outlook, including calendar scheduling
• Well-developed interpersonal skills allowing you to build relationships with managers, other HR staff and represent the client positively in various settings inside and outside the organization.
• Proven ability to work independently, making proactive and autonomous decisions to keep processes moving effectively
• Enjoy working in a high-volume, detailed and structured environment
• Ability to multi-task

Additional Information:

• Upon offer of employment, the individual will be subject to a background check.
• Flexibility to adapt to last-minute changes in interview schedules
• Availability between 8am-5pm EST, as we have recruiters on both the West and East coasts

After you apply, you may receive a call or message from our AI Talent Scout about this role or other opportunities that match your skills and preferences. AI agent role is to help speed up your hiring process by answering questions, confirming basic information, and identifying whether there's a mutual fit.

The call or chat may be recorded so that our recruiting team can review it - they make all final hiring decisions, while AI agent simply helps move you forward faster. The best part? They are available 24/7, so you can connect whenever it's convenient for you.

By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Acara Solutions and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at Website Privacy Policy | Acara

Aleron companies (Acara Solutions, Aleron Shared Resources, Broadleaf Results, Lume Strategies, TalentRise, Viaduct) are an Equal Opportunity Employer. Race/Color/Gender/Religion/National Origin/Disability/Veteran.

Applicants for this position must be legally authorized to work in the United States. This position does not meet the employment requirements for individuals with F-1 OPT STEM work authorization status.