Workplace Services Coordinator III

Aleron; Bertram (TX); On-site; USD 114,341,000 - 121,229,000; Full time

Job summary

Aleron is seeking a WorkPlace Services Coordinator in Bertram, TX for a contract-to-hire role at $40/hour. You will support office operations, events, lunches, tours, and employee engagement, coordinating with management and vendors.

The ideal candidate is organized, a clear communicator, and able to handle multiple tasks in a fast-paced environment while maintaining strong attention to detail.

Qualifications

• 3+ years coordinating vendors, logistics, or cross-functional teams.
• Experience supporting office operations and events.

Responsibilities

• Coordinate events, lunches, and investor/visitor tours.
• Maintain office supplies, seating charts, and general admin tasks.
• Interact with management, employees, and external parties with strong communication.

Skills

Vendor coordination

Logistics planning

Cross-functional teamwork

Education

High School Diploma or GED

Tools

MS Office

Job description

Job Title

Workplace Services Coordinator

Location

Bertram, TX

Employment Type

Contract to hire (6 months)

Industry

Aerospace & Defense

Compensation

$40.00/hr.

Schedule

40 hours/week

About the Opportunity

• We are looking for a friendly, energetic, highly organized individual to provide overall office support for our client.
• You will be responsible for supporting planned (and spontaneous) events, lunches, and investor/visitor tours.
• This role will also support employee engagement events, managing and upkeep of our office supplies, office seating charts, and other admin functions as necessary.
• This position needs close interaction with management, other employees, and external parties, therefore interpersonal skills must be a priority.
• The ideal candidate for this position is someone who can efficiently perform tasks in a group or individual setting, is not easily overwhelmed, and is an eloquent communicator.

Why You'll Love Working Here

• Supportive, team-driven culture that values collaboration, transparency, and accountability.
• Opportunity to grow your career with a global workforce solutions leader serving multiple industries.
• People-first environment that encourages employees to bring their authentic selves to work.
• Strong focus on partnership, innovation, and delivering meaningful results for clients and candidates.

Why This Opportunity is Exciting

• This role offers the chance to join a company that prioritizes both people and performance-where your contributions directly impact client success while giving you room to grow and develop professionally.

About Acara Solutions

• Acara is a premier recruiting and workforce solutions provider-we help companies compete for talent. With a legacy of experience in various industries worldwide, we partner with clients, listen to their needs, and customize visionary talent solutions that drive desired business outcomes. We leverage decades of experience to deliver contingent staffing, direct placement, executive search, and workforce services worldwide.

What You'll Do

• Align closely and work with our VP of Marketing, CEO Office, and Chief of Staff to assist and coordinate events and tours across our 4 Texas sites.
• Organize events and details such as location, d*cor, catering, logistics, equipment, and promotional materials/swag.
• Delegate event workload and support work to Office Service Coordinators based on their location and the location of the event.
• Work closely with our Grab & Go vendor Canteen, to resolve employee POS payment and product issues.
• Be the onsite point of contact for Grab & Go vendor to come onsite to repair beverage machines and POS machine problems.
• Assist with planning and coordinating onsite and offsite company events and meals.
• Manage heavy equipment rentals for all departments across all Texas sites.
• Communicate with heavy equipment end users to understand their needs and rental length.
• Work with rental companies to get quotes and lead times for equipment delivery.
• Coordinate the delivery and pickup of rental equipment.
• Work with equipment end users to ensure purchasing requests/POs have been submitted for rentals.
• Work with rental companies to schedule equipment swaps and maintenance work orders with rental companies (if needed).
• Provide weekly rental report to the Director of Facilities to communicate rental usage and cost.
• Create replacement badges for employees.
• Contractors, suppliers/vendors and disable badges for termed employees.
• Take on small projects to assist the onsite executive leadership team.
• Be a resource to coworkers and visitors and help them with inquiries.

Job Requirements

What You'll Bring

• High School Diploma or GED.
• 3+ years of experience coordinating vendors, managing logistics, or supporting cross-functional teams.

What Sets You Apart

• Customer service experience.
• 3+ years of experience in an office administrative role.
• Event planning experience.
• Strong organizational skills.
• Passion for Aerospace.
• Comfortable in a startup and high growth environment.
• Strong attention to detail and accuracy.
• Strong time management skills
• Works well in a fast-paced environment.
• Proactive, adaptable, and self-driven, with the ability to anticipate needs and find solutions to unforeseen complications.
• Professional level verbal and written communication skills.
• Ability to prioritize and handle multiple tasks while maintaining deadlines.
• Must be able to work both independently and as part of a team.
• Proficient in Microsoft Office products, including Word, Outlook, Excel, and MS Teams.

Additional Information

• Upon offer of employment, the individual will be subject to a background check and drug screen.

Aleron companies (Acara Solutions, Aleron Shared Resources, Broadleaf Results, Lume Strategies, TalentRise, Viaduct) are an Equal Opportunity Employer. Race/Color/Gender/Religion/National Origin/Disability/Veteran.

Applicants for this position must be legally authorized to work in the United States. This position does not meet the employment requirements for individuals with F-1 OPT STEM work authorization status.