First Impression Coordinator

AppleOne Employment Services; Cypress (CA); On-site; USD 50,000 - 52,000; Full time

Job summary

AppleOne Employment Services in Cypress, CA is seeking a detail‑oriented First Impression Coordinator to support a busy corporate office. You will coordinate vendor activity, assist with HR-related scheduling, onboarding, and company events, and help create a welcoming atmosphere for employees, candidates, visitors, and partners.

Ideal candidates have 2–3 years of administrative office experience, strong Microsoft Office skills, and a proactive, service‑driven mindset.

Qualifications

• 2–3 years of administrative and office experience in a professional corporate environment.
• Intermediate Microsoft Outlook, Word, Excel, and PowerPoint skills.
• Strong organization, attention to detail, dependability, and follow-through.

Responsibilities

• Coordinate vendor agreements, service records, and facility maintenance scheduling.
• Support interview scheduling, applicant tracking, new hire onboarding, and internal coordination.
• Maintain calendars, office records, permits, licenses, and event planning details.
• Provide professional front-office and administrative support in a corporate environment.

Skills

Vendor coordination

Office administration

Calendar management

Interpersonal communication

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Job Summary

Stable consumer packaged goods manufacturing organization in Cypress, CA is seeking a First Impression Coordinator for a direct hire opportunity. This role is ideal for an organized administrative professional who enjoys supporting a busy corporate office, coordinating vendor activity, assisting with HR-related scheduling, and helping create a welcoming, professional experience for employees, candidates, visitors, and business partners.

The First Impression Coordinator will be a key administrative support contact across office operations, facilities coordination, vendor management, onboarding support, and company events. This is a great opportunity for someone who brings a positive attitude, strong follow-through, and a service-focused mindset to a professional, team-oriented environment with supportive leadership and cross-functional collaboration.

Key Responsibilities

• Manage, file, and maintain service agreements from multiple vendors to support accurate records and office operations.
• Order and cancel company mobile phones through vendor partners as employee needs change.
• Coordinate office and warehouse repairs, maintenance requests, and vendor scheduling.
• Update and maintain the fiscal year calendar using Microsoft Excel.
• Assist with business license and permit coordination as needed.
• Support candidate interview scheduling, applicant tracking, new hire schedules, onboarding coordination, and company event planning.

Compensation and Benefits

• Salary range: $50,000 to $52,000 per year.
• Job type: Direct hire.
• Location: Cypress, CA.

Required Qualifications and Skills

• Coordinate vendor agreements, service records, mobile phone requests, and facility maintenance scheduling.
• Support interview scheduling, applicant tracking, new hire onboarding, and internal administrative coordination.
• Maintain calendars, office records, permits, licenses, and event planning details.
• Provide professional front-office and administrative support in a corporate environment.
• 2 to 3 years of administrative and office experience in a professional corporate environment.
• Intermediate Microsoft Outlook, Word, Excel, and PowerPoint skills.
• Strong organization, attention to detail, dependability, and follow-through.
• Positive, professional, and can-do communication style.
• Ability to coordinate multiple priorities while maintaining accuracy and responsiveness.
• Comfortable working with vendors, internal teams, candidates, and employees at various levels.

Preferred Qualifications

• Experience supporting office operations in a manufacturing, distribution, warehouse, or consumer packaged goods environment.
• Prior exposure to candidate scheduling, onboarding coordination, or applicant tracking processes.
• Experience coordinating vendors, facilities requests, service agreements, or business licenses.
• Strong Excel calendar maintenance and administrative tracking experience.

Equal Opportunity Employer / Disabled / Protected Veterans

• The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
• The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf
• For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
• We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
• AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program: https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
• We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.