Administrative Clerk & AP Coordinator

Clayton; Richfield (NC); On-site; USD 35,000 - 42,000; Full time

Job summary

Clayton is seeking an Office/Clerical professional to greet guests and manage daily office operations while supporting basic accounts payable tasks. You'll coordinate deliveries, process invoices, and assist with online applications, under the supervision of the Materials Manager.

Required is a high school diploma (or equivalent), proficiency in Excel and Word, and at least two years of relevant experience. Oracle familiarity is a plus in this on-site role at Clayton.

Qualifications

• High school diploma or equivalent preferred.
• Proficient in Excel and Word.
• Minimum of two years' relevant experience.
• Knowledge of accounts payable accounting techniques and methods.
• Familiarity with reconciliation techniques, filing procedure, and file maintenance.

Responsibilities

• Match packing slips to invoices for accounts payable.
• Key into GL accounts payable batches and scan (manual code).
• AP Mailbox distribution for 913 and 904.
• Expense tracking for team spending.
• Point of contact for accounts payable team.
• Coordinate guests and scheduled delivery appointments.
• Answer the main phone line – route calls, take messages, and manage the initial communications.
• Point of contact for ordering supplies in Oracle.
• Store office supplies when delivered.
• Filing, making copies, printing, and any other pertinent administrative responsibilities as assigned.
• Assist potential candidates with an online application process.
• Any additional duties or special projects as requested by the Materials Manager.
• Sign for UPS & FEDEX deliveries.
• Cycle Counts
• Other duties as assigned.

Skills

Excel

Word

Accounts payable

Reconciliation techniques

Education

High school diploma or equivalent

Tools

Oracle

Job description

Clayton is seeking an Office/Clerical professional to greet guests and manage daily office operations while supporting basic accounts payable tasks. You'll coordinate deliveries, process invoices, and assist with online applications, under the supervision of the Materials Manager.

Required is a high school diploma (or equivalent), proficiency in Excel and Word, and at least two years of relevant experience. Oracle familiarity is a plus in this on-site role at Clayton.