Administrative Assistant

Kelly; Torrance (CA); On-site; USD 35,000 - 50,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Transit spending account

Paid holidays

Retirement plan

Job summary

Kelly is seeking an Administrative Assistant to support the Product Regulatory Office in Torrance, CA. The role focuses on documentation, procurement, scheduling, and compliance within a fast-paced, collaborative environment.

Key responsibilities include records management, budgeting and procurement support, onboarding, and executive meeting coordination. The ideal candidate has strong organizational skills, experience with SAP and MS Office, and at least five years in administrative roles,

Qualifications

• High School Diploma or equivalent required; Associate’s degree or higher strongly preferred.
• Experience in budgets, procurement, and invoice processing is a plus.

Responsibilities

• Document and Records Management: maintain regulatory documents, archiving, distribution, retention schedules, and audits.
• Procurement & Financial Administration: process purchase requests, invoices, chargebacks, and related reconciliations.
• Staff Support & Onboarding: manage office supplies, mail, equipment, facilities/IT requests, and onboarding activities.
• Executive & Meeting Support: assist executives with meeting coordination and events.
• Communication & Information Sharing: facilitate internal/external communications and cross-functional projects.
• Regulatory Submissions & Special Projects: support submissions, audits, and regulatory reporting needs.

Skills

Organizational skills

Communication skills

Multitasking

Attention to detail

Discretion with confidential info

Education

High School Diploma or equivalent

Associate’s degree or higher preferred

Tools

MS Office

SAP

Job description

For those who want to keep growing, learning, and evolving. We at Kelly® hear you, and we’re here for you! We’re seeking an Administrative Assistant to work at a premier auto manufacturer in Torrance, CA. Sound good? Take a closer look below. You owe it to yourself to consider this great new opportunity.

Pay:

$31.18/hr

Hours:

Monday-Friday 8:30am-5pm

Location:

This position is ONSITE in Torrance, CA must be able to commute to Torrance, CA

Why You Should Apply To Be An Administrative Assistant

• Be part of a reputable and innovative auto manufacturing environment.
• Gain valuable experience in transportation logistics and administrative support.
• Work in a collaborative office setting with opportunities for professional growth.

Job Description

The Administrative Assistant serves as the central administrative resource for the Product Regulatory Office (PRO), ensuring seamless operations by expertly managing documentation, procurement, scheduling, and compliance activities. This position provides essential support to executives and staff, facilitates regulatory and business processes, and advances PRO’s mission of regulatory excellence and operational efficiency. This role is ideal for a proactive, detail-oriented professional who excels in a fast-paced, collaborative environment.

Key Responsibilities

• Document & Records Management (20%) Maintain regulatory documents, oversee archiving and distribution, manage records retention, and audit schedules, and keep organizational charts up to date.
• Procurement & Financial Administration (20%) Process purchase requests, invoices, and chargebacks; reconcile purchase card transactions; handle permit and certification fee submissions; assist with budget and asset audits.
• Staff Support & Onboarding (20%) Manage office supplies, mail, equipment, and facilities/IT requests; maintain common areas; coordinate onboarding activities for new hires and staff; support HR scheduling and reminders.
• Executive & Meeting Support (20%) Provide comprehensive support to PRO executives through meeting coordination, event planning, and effective communication.
• Communication & Information Sharing (10%) Facilitate internal and external communications; attend key meetings, share department updates, and support cross-functional and ad hoc projects.
• Regulatory Submissions & Special Projects (10%) Support regulatory submissions, audits, risk, and compliance activities; assist with special projects and future regulatory reporting requirements as needed.

Minimum Qualifications

• High School Diploma or equivalent required; Associate’s degree or higher strongly preferred.
• Minimum of 5 years of administrative support experience, ideally within regulatory, legal, or technical environments.

Skills & Competencies

• Exceptional organizational and communication skills.
• Proficiency with MS Office, SAP, and document management systems.
• Ability to manage multiple priorities efficiently.
• Strong attention to detail and discretion with confidential information.
• Experience in budgets, procurement, and invoice processing preferred.

What happens next

Once you apply, you’ll proceed to next steps if your skills and experience look like a good fit. But don’t worry—even if this position doesn’t work out, you’re still in our network. That means all of our recruiters will have access to your profile, expanding your opportunities even more.

Helping you discover what’s next in your career is what we’re all about, so let’s get to work. Apply to be an Administrative Assistant today!

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Please note: The following benefits reflect Kelly's general offerings. Eligibility may vary by assignment, location, and job type.

• Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability.
• As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account.
• In addition, employees are entitled to earn paid sick leave under the applicable state or local plan.

Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

About Kelly

Work changes everything. And at Kelly, we’re obsessed with where it can take you. To us, it’s about more than simply accepting your next job opportunity. It’s the fuel that powers every next step of your life. It’s the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Kelly may use AI-powered tools during the recruitment and hiring process. For full details, including how Kelly uses AI, your rights, and how to request a reasonable accommodation, visit the Recruitment Artificial Intelligence Notice.