Administrative Assistant

AppleOne Employment Services; California; On-site; USD 33,000 - 34,000; Full time

Job summary

AppleOne Employment Services is seeking an Administrative Assistant in Sacramento, CA, with strong billing, payroll, bookkeeping, and accounts receivable support experience for a Temp-to-Hire opportunity. The role focuses on routine accounting operations within the energy and utilities sector and requires attention to detail, confidentiality, and team collaboration.

The position involves supporting leadership and internal teams with billing, collections, payroll processing, reporting, and

Qualifications

• Minimum of two years of bookkeeping, billing, payroll, or related accounting experience.
• Proficiency in Microsoft Excel.
• Proficiency with Microsoft Office Suite and accounting software.
• Strong knowledge of accounting practices, applicable standards, risk assessment, and related laws and regulations.
• Ability to prioritize responsibilities, manage multiple tasks, and meet deadlines with accuracy.
• Strong written, verbal, interpersonal, and customer service skills.
• Ability to maintain confidentiality when handling payroll, employee records, and financial information.
• Creative problem-solving skills and the ability to identify process improvement opportunities.
• Comfortable working in an office environment with extended periods of sitting and repetitive computer-based tasks.
• Ability to occasionally walk, stand, and carry up to 25 pounds as needed.

Responsibilities

• Monitor accounts payable activity daily and request necessary approvals to support timely processing.
• Assist with billing, collections, accounts receivable posting, account reconciliation, and customer account updates.
• Process bi-weekly payroll accurately and on time while maintaining confidential employee records.
• Help prepare monthly financial statements, including balance sheets, income reports, and related accounting documentation.
• Develop, review, and analyze reports, financial information, and account records to communicate findings to management.
• Support customer issue resolution, collection efforts, and accounting process improvements as needed.

Skills

Attention to detail

Time management

Communication

Confidentiality

Problem-solving

Multitasking

Tools

Microsoft Excel

Microsoft Office Suite

Accounting software

Payroll software

Job description

Job Summary

We are seeking an Administrative Assistant with strong billing, payroll, bookkeeping, and accounts receivable support experience for a Temp-to-Hire opportunity in Sacramento, CA. This role supports routine accounting operations within the energy and utilities industry and is ideal for a detail-oriented professional who enjoys working with financial records, payroll information, customer accounts, and internal approvals.

This position offers the opportunity to join a stable office environment where accuracy, confidentiality, teamwork, and follow-through are highly valued. The Administrative Assistant will work closely with leadership and internal teams to support billing, collections, payroll processing, reporting, and customer account documentation. Candidates who thrive in a structured, professional environment with supportive leadership and opportunities to contribute to process improvements will be a strong fit.

Key Responsibilities

• Monitor accounts payable activity daily and request necessary approvals to support timely processing.
• Assist with billing, collections, accounts receivable posting, account reconciliation, and customer account updates.
• Process bi-weekly payroll accurately and on time while maintaining confidential employee records.
• Help prepare monthly financial statements, including balance sheets, income reports, and related accounting documentation.
• Develop, review, and analyze reports, financial information, and account records to communicate findings to management.
• Support customer issue resolution, collection efforts, and accounting process improvements as needed.

Compensation and Benefits

• Pay: $24.00 to $25.00 per hour.
• Job Type: Temp-to-Hire.
• Location: Sacramento, CA.

Required Qualifications and Skills

• Support routine billing, collections, accounts receivable, and payroll functions.
• Monitor accounts payable approvals and maintain accurate accounting records.
• Prepare reports, assist with monthly financial statements, and communicate findings to management.
• Maintain customer account information, collection status updates, and payroll documentation.
• Minimum of two years of experience in bookkeeping, billing, payroll, or a related accounting function is required.
• Proficiency in Microsoft Excel is required.
• Proficiency with Microsoft Office Suite and accounting software is required.
• Strong understanding of accounting best practices, applicable standards, risk assessment, and related laws and regulations.
• Ability to prioritize responsibilities, manage multiple tasks, and meet deadlines with accuracy.
• Strong written, verbal, interpersonal, and customer service skills.
• Ability to maintain confidentiality when handling payroll, employee records, and financial information.
• Creative problem-solving skills and the ability to identify process improvement opportunities.
• Comfortable working in an office environment with extended periods of sitting and repetitive computer-based tasks.
• Ability to occasionally walk, stand, and carry up to 25 pounds as needed.

Preferred Qualifications

• Experience in the energy and utilities industry or a regulated service environment.
• Experience supporting billing system improvements, accounting process changes, or collections workflows.
• Prior experience working with customer accounts, payment posting, account reconciliation, and collection follow-up.
• Demonstrated leadership skills or experience helping guide routine accounting or clerical workflows.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program: https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.