Administrative Assistant & Coordinator, University Ministries

Union University; Jackson (TN); On-site; USD 42,000 - 54,000; Full time

Job summary

Union University in Jackson, Tennessee seeks an Administrative Assistant and Coordinator for University Ministries. The role provides essential administrative support to the VP/Dean and the School of Theology and Missions, including calendar management, travel arrangements, and report preparation.

The successful candidate will handle confidential files, prepare minutes and communications, and assist in coordinating department events and publicity with University Communications.

Qualifications

• Graduation from high school with three years of demonstrated clerical, administrative experience.
• Preference for candidates with an undergraduate degree.
• Highly organized and efficient with excellent interpersonal and analytical skills.
• Proficient in Word, Excel, PowerPoint and other Microsoft Office tools.
• Ability to manage multiple projects in a dynamic college environment.
• Ability to perform tasks with minimum supervision.

Responsibilities

• Provide administrative support to the Office of the Vice President for University Ministries and Dean.
• Manage calendar for the VP/Dean; schedule meetings and prepare meeting materials.
• Coordinate travel arrangements and reimbursements.
• Prepare and maintain confidential department files and quarterly/annual reports.
• Orient new STM faculty and manage publicity materials with University Communications.
• Assist in training and supervising student office assistants.

Skills

Clerical experience

Administrative experience

Interpersonal skills

Analytical skills

Organizational skills

Multitasking

Microsoft Office proficiency

Education

High school diploma

Undergraduate degree preferred

Tools

Microsoft Word

Excel

PowerPoint

Job description

Union University in Jackson, Tennessee seeks an Administrative Assistant and Coordinator for University Ministries. The role provides essential administrative support to the VP/Dean and the School of Theology and Missions, including calendar management, travel arrangements, and report preparation.

The successful candidate will handle confidential files, prepare minutes and communications, and assist in coordinating department events and publicity with University Communications.