Administrative Associate IV (Outreach

Texas A; Laredo (TX); On-site; USD 41,347,000 - 57,890,000; Full time

Job summary

Texas A&M International University seeks an Administrative Associate IV for Outreach & PreCollege Programs. This role provides advanced administrative support, helps manage schedules, and supports program operations on campus in Laredo, Texas.

Responsibilities include developing procedures, maintaining records, coordinating events, and assisting with travel arrangements. Requires a high school diploma or GED, four years of related experience, and bilingual English-Spanish ability.

Qualifications

• Education: high school diploma or GED.
• Four years of related experience.
• Bilingual English–Spanish.
• Proficient with word processing, spreadsheets, and databases.
• Ability to multitask and cooperate with others.
• Strong verbal and written communication skills.
• Strong interpersonal and organizational skills.
• Maintain confidentiality with sensitive information.

Responsibilities

• Provide advanced administrative support and may act as personal assistant.
• Maintain office schedules and appointments.
• Research and analyzes administrative requirements for programs.
• Develop and communicate office procedures and policies.
• Manage records, verify forms and reports, and prepare summaries.
• Plan special events; arrange meetings, travel, and venues.
• Coordinate files, supplies, equipment, and confidentiality handling.
• Occasionally supervise student workers and support staff.

Skills

Multitasking

Verbal communication

Written communication

Interpersonal skills

Organizational skills

Confidentiality

Education

High school diploma or GED

Tools

Office software

Job description

Administrative Associate IV (Outreach & PreCollegePrograms)

Job Title: Administrative Associate IV (Outreach & PreCollegePrograms)

Agency: Texas A&M International University

Department: Outreach and PreCollege Programs

Proposed Minimum Salary: $14.43 hourly

Job Location: Laredo, Texas

Job Type: Staff

Job Summary

The Administrative Associate IV works under general supervision and provides advanced administrative support work.

Essential Duties and Responsibilities

• Provides advanced administrative support and may serve as a personal assistant. May maintain office schedules and appointments.
• Researches and analyzes administrative requirements for specific programs or projects. Provides technical information regarding administrative procedures, services, or programs.
• Assists in the development of office procedures, including complex or specialized functions. Explains, applies, interprets, and communicates policies and procedures. May monitor compliance with policies and procedures.
• Maintains a variety of fiscal, administrative, and academic records. Verifies, processes, and reviews forms, reports, tables, and other documents. Performs special analyses and project summaries.
• Assists in the planning of special events. Makes arrangements for meetings, appointments, conferences, and travel. May set up meetings, seminars, and other special events to include facilities, equipment, and food.
• Coordinates the maintenance of files, records, office supplies, or equipment. Maintains office reference materials including online office materials. May deliver, pick up, or receive cash payments, documents, supplies, or materials.
• May assist management in the supervision of student workers and support staff including processing complex confidential matters.

This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.

Additional Responsibilities

• Organize and prepare data for reports for the University and the TRIO SSS program.
• Collaborate with internal and external offices and constituencies, including faculty and staff from other units and divisions and representatives.

Minimum Requirements

• Education - High school diploma or GED.
• Experience - Four years of related experience.
• Bilingual English-Spanish.

Knowledge and Abilities

Knowledge of:

• Word processing, spreadsheet and database applications.

Ability to:

• Multitask and work cooperatively with others.
• Strong verbal and written communication skills.
• Strong interpersonal and organizational skills.
• Work with sensitive information and maintain confidentiality.

Preferred Knowledge and Abilities

• Be proactive and be able to take initiative.
• Willingness to learn.
• Advocate on behalf of SSS STEM students for services.
• Familiarity with policies and issues affecting first generation, low-income and students with disabilities.
• Experience working with diverse populations.
• Understanding TAMIU's opportunities, requirements and procedures.

License/Professional Certification

None

Physical Requirements

General office environment. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Supervision of Others

• This position generally does not supervise employees.

Other Requirements

• Evening and/or weekend hours may be required.
• Position requires on-campus, face-to-face interactions.
• Position requires maintaining a regular schedule of attendance on campus and in the workplace.

Salary

$14.43 hourly

Equal Opportunity/Veterans/Disability Employer.

Equal Opportunity/Veterans/Disability Employer.