Administrative Associate IV (College of Nursing & Health Science)

Texas A&M International; Laredo (TX); Hybrid; USD 17,000 - 23,000; Full time

Job summary

Texas A&M International University in Laredo, TX seeks an Administrative Associate IV for the College of Nursing & Health Sciences. This on-site role provides advanced administrative support and coordination for clinic-related activities, reports, and scheduling.

Requirements include a high school diploma or GED and four years of related experience. Strong communication, confidentiality, and organizational skills are essential to success in this position.

Qualifications

• Education – High school diploma or GED.
• Four years of related experience.

Responsibilities

• Provides advanced administrative support and clinic-related services.
• Maintains office schedules, processes invoices, and prepares reports.
• Assists with planning events, meetings, and travel arrangements.
• Handles confidential information and supports supervision of staff as needed.

Skills

Administrative support

Multitask

Verbal & written comms

Confidential data handling

Education

High school diploma or GED

Tools

Word processing

Spreadsheets

Databases

Job description

**Job Title**Administrative Associate IV (College of Nursing & Health Science)**Agency**Texas A&M International University**Department**College Of Nursing & Health Sciences**Proposed Minimum Salary**$14.43 hourly**Job Location**Laredo, Texas**Job Type**Staff**Job Description****Job Summary** The Administrative Associate IV works under general supervision and provides advanced administrative support work. **Essential Duties and Responsibilities** * Provides advanced administrative support and clinical services work. May maintain office schedules and appointments.* Assists in the development of office procedures, including complex or specialized functions. Explains, applies, interprets, and communicates policies and procedures. May monitor compliance with policies and procedures.* Maintains a variety of fiscal, administrative, and academic records. Verifies, processes, and reviews forms, reports, tables, and other documents. Performs special analyses and project summaries.* Assists in the planning of special events including the clinic. Make arrangements for meetings, appointments, conferences, and travel. May set up meetings, seminars, and other special events to include facilities, equipment, and food.* Coordinates the maintenance of files, records, office supplies, or equipment. Maintains office reference materials including online office materials. May deliver, pick up, or receive cash payments, documents, supplies, or materials.* May assist management in the supervision of student workers and support staff including processing complex confidential matters. This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned. **Additional Responsibilities** * Greets and assists clients with check-in/intake procedures.* Directs visitors and clients to available services or program providers.* Answers inquiries related to the clinic and available services.* Assists with processing invoices or receipts and ordering clinic supplies.* Creates clinical reports and provide data.**Minimum Requirements** * **Education –** High school diploma or GED.* **Experience** – Four years of related experience.**Knowledge and Abilities** **Knowledge of:** * Word processing, spreadsheet and database applications.**Ability to:** * Multitask and work cooperatively with others.* Strong verbal and written communication skills.* Strong interpersonal and organizational skills.* Work with sensitive information and maintain confidentiality. **License/Professional Certification** - None **Physical Re**q**uirements** - General office environment. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. **Supervision of Others** * This position generally does not supervise employees. **Other Requirements** * Evening and/or weekend hours may be required.* Position requires on-campus, face-to-face interactions.* Position requires maintaining a regular schedule of attendance on campus and in the workplace. **Salary: $14.43/hourly****INSTRUCTIONS TO APPLICANT:** During the application process you have only one opportunity to enter the requested information, upload documents and Submit the application. **You will not be able to make changes or add additional documents once you “Submit” the application materials**. The software does not allow you to “Save” your application and return to complete the process at a later time. The page *\"My Experience*\" has an area provided under Resume/CV to drop or upload files. Be sure to include:* Resume* Cover Letter* 3 professional references and their full contact information* Unofficial transcripts (if applicable)All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.Equal Opportunity/Veterans/Disability Employer.