Administrative Associate IV

Texas A&M University System; Laredo (TX); Hybrid; USD 16,000 - 23,000; Full time

Job summary

Texas A&M International University in Laredo, TX seeks an Administrative Associate IV to provide advanced administrative support within the Division, Int'l Banking & Finance Studies. The role handles scheduling, documentation, and event coordination on campus.

The successful candidate will possess a high school diploma or GED and at least four years of related experience, with strong organizational and communication skills. Evening/weekend hours and on-campus presence may be required.

Qualifications

• High school diploma or GED required.
• Four years of related experience.
• Proficient in word processing, spreadsheets and database applications.
• Ability to multitask and work cooperatively with others.

Responsibilities

• Provides advanced administrative support and may serve as a personal assistant.
• Maintains office schedules and appointments.
• Researches and analyzes administrative requirements for specific programs or projects.
• Maintains fiscal, administrative, and academic records and prepares reports.
• Arranges meetings, travel and special events, including facilities and food.
• May supervise student workers and support staff and handle confidential matters.

Skills

Word processing

Spreadsheets

Databases

Multitasking

Verbal communication

Written communication

Interpersonal skills

Organizational skills

Education

High school diploma or GED

Job description

**Job Title**Administrative Associate IV**Agency**Texas A&M International University**Department**Division, Int'l Banking & Finance Studies**Proposed Minimum Salary**$14.43 hourly**Job Location**Laredo, Texas**Job Type**Staff**Job Description****Job Summary**The Administrative Associate IV works under general supervision and provides advanced administrative support work.**Essential Duties and Responsibilities*** Provides advanced administrative support and may serve as a personal assistant. May maintain office schedules and appointments.* Researches and analyzes administrative requirements for specific programs or projects. Provides technical information regarding administrative procedures, services, or programs.* Assists in the development of office procedures, including complex or specialized functions. Explains, applies, interprets, and communicates policies and procedures. May monitor compliance with policies and procedures.* Maintains a variety of fiscal, administrative, and academic records. Verifies, processes, and reviews forms, reports, tables, and other documents. Performs special analyses and project summaries.* Assists in the planning of special events. Makes arrangements for meetings, appointments, conferences, and travel. May set up meetings, seminars, and other special events to include facilities, equipment, and food.* Coordinates the maintenance of files, records, office supplies, or equipment. Maintains office reference materials including online office materials. May deliver, pick up, or receive cash payments, documents, supplies, or materials.* May assists management in the supervision of student workers and support staff including processing complex confidential matters.This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.**Additional Responsibilities*** Provides advanced administrative support to faculty assisting in policy and procedures adherence via syllabi, textbooks, publishers, and proper curriculum vitae submission.* Assist and aid supervisor in maintaining meeting agendas and minutes for departmental record keeping.**Minimum Requirements*** **Education** - High school diploma or GED.* **Experience** - Four years of related experience.**Knowledge and Abilities****Knowledge of:*** Word processing, spreadsheet, and database applications.**Ability of:*** Multitask and work cooperatively with others.* Strong verbal and written communication skills.* Strong interpersonal and organizational skills.* Work with sensitive information and maintain confidentiality.**Licensing / Professional Certification** – None.**Physical Requirements** – General office environment.The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.**Supervision of Others*** This position generally does not supervises employees.**Other Requirements*** Evening and/or weekend hours may be required.* Position requires on-campus, face-to-face interactions.* Position requires maintaining a regular schedule of attendance on campus and in the workplace.**Salary: $14.43/hourly****INSTRUCTIONS TO APPLICANT:** During the application process you have only one opportunity to enter the requested information, upload documents and Submit the application. **You will not be able to make changes or add additional documents once you “Submit” the application materials**. The software does not allow you to “Save” your application and return to complete the process at a later time. The page *\"My Experience*\" has an area provided under Resume/CV to drop or upload files. Be sure to include:* Resume* Cover Letter* 3 professional references and their full contact information* Unofficial transcripts (if applicable)All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.