Administrative Associate IV (College of Nursing

Texas A; Laredo (TX); On-site; USD 16,000 - 23,000; Full time

Job summary

Texas A&M International University, College of Nursing & Health Sciences, seeks an Administrative Associate IV to provide advanced administrative support and clinical services in Laredo, Texas. Under general supervision, you will manage office procedures, scheduling, records, invoices, and event planning for the clinic, plus data reporting and handling confidential matters.

Required: high school diploma or GED and four years of related experience; strong word processing, spreadsheets, and

Qualifications

• Word processing, spreadsheet and database applications
• Strong verbal and written communication skills
• Multitask and work cooperatively with others

Responsibilities

• Provides advanced administrative support and clinical services work.
• Maintains office schedules, appointments, and records.
• Assists with planning meetings, travel, and special events for the clinic.

Skills

Word processing

Spreadsheet

Database applications

Education

High school diploma or GED

Job description

Administrative Associate IV (College of Nursing & HealthScience)

Job Title

Administrative Associate IV (College of Nursing & HealthScience)

Agency

Texas A&M International University

Department

College Of Nursing & Health Sciences

Proposed Minimum Salary

$14.43 hourly

Job Location

Laredo, Texas

Job Type

Staff

Job Description

Job Summary

The Administrative Associate IV works under general supervision and provides advanced administrative support work.

Essential Duties and Responsibilities

• Provides advanced administrative support and clinical services work. May maintain office schedules and appointments.
• Assists in the development of office procedures, including complex or specialized functions. Explains, applies, interprets, and communicates policies and procedures. May monitor compliance with policies and procedures.
• Maintains a variety of fiscal, administrative, and academic records. Verifies, processes, and reviews forms, reports, tables, and other documents. Performs special analyses and project summaries.
• Assists in the planning of special events including the clinic. Make arrangements for meetings, appointments, conferences, and travel. May set up meetings, seminars, and other special events to include facilities, equipment, and food.
• Coordinates the maintenance of files, records, office supplies, or equipment. Maintains office reference materials including online office materials. May deliver, pick up, or receive cash payments, documents, supplies, or materials.
• May assist management in the supervision of student workers and support staff including processing complex confidential matters.

This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.

Additional Responsibilities

• Greets and assists clients with check-in/intake procedures.
• Directs visitors and clients to available services or program providers.
• Answers inquiries related to the clinic and available services.
• Assists with processing invoices or receipts and ordering clinic supplies.
• Creates clinical reports and provide data.

Minimum Requirements

• Education - High school diploma or GED.
• Experience - Four years of related experience.

Knowledge and Abilities

Knowledge of:

• Word processing, spreadsheet and database applications.

Ability to:

• Multitask and work cooperatively with others.
• Strong verbal and written communication skills.
• Strong interpersonal and organizational skills.
• Work with sensitive information and maintain confidentiality.

License/Professional Certification

- None

Physical Re"quirements

General office environment.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Supervision of Others

• This position generally does not supervise employees.

Other Requirements

• Evening and/or weekend hours may be required.
• Position requires on-campus, face-to-face interactions.
• Position requires maintaining a regular schedule of attendance on campus and in the workplace.

Salary: $14.43/hourly

Equal Opportunity/Veterans/Disability Employer.