Administrative Associate III - Operations & Project Support

TALENT Software Services; Palo Alto (CA); On-site; USD 55,000 - 65,000; Full time

Job summary

Stanford University’s Department of Neurology, Epilepsy Division, CDAC lab seeks a temporary Administrative Associate 3. The role focuses on calendar management, financial processing, and effective communication to support the operations of the division.

The position reports to the Department Operations Manager and collaborates with the Division Chief, requiring strong organizational and multitasking abilities in a fast-paced academic environment.

Qualifications

• Proficient with office and email software.
• Strong organizational skills with attention to detail.
• Excellent verbal and written communication abilities.
• Customer service and interpersonal skills.
• Ability to prioritize tasks and multitask effectively.
• Experience in an academic or medical center environment.
• Experience navigating Stanford Oracle Financial management tools such as Oracle.
• Experience coordinating events and logistics.
• Experience with project management tools.

Responsibilities

• Perform a variety of administrative functions including calendaring and scheduling.
• Handle financial processing tasks as part of daily duties.
• Demonstrate strong track record in schedule and project management.
• Navigate Stanford Oracle Finance and related tools to support operations.
• Coordinate events and logistics as needed.
• Communicate efficiently with team members and stakeholders.

Skills

Organizational skills

Communication

Computer skills

Customer service

Prioritization

Academic/Med center experience

Stanford Oracle

Event coordination

Project management

Tools

Oracle Financials

Job description

Stanford University’s Department of Neurology, Epilepsy Division, CDAC lab seeks a temporary Administrative Associate 3. The role focuses on calendar management, financial processing, and effective communication to support the operations of the division.

The position reports to the Department Operations Manager and collaborates with the Division Chief, requiring strong organizational and multitasking abilities in a fast-paced academic environment.