Administrative Assistant, Neurosurgery Operations

UCI group; California, Northern (MO, KY); Hybrid; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health insurance

Retirement plan

Paid time off

Job summary

UC Irvine’s Department of Neurological Surgery seeks an Administrative Assistant III to support daily operations, purchasing, and reimbursements. The role involves coordinating multiple projects, preparing meeting materials, and maintaining sensitive information with discretion.

The ideal candidate will have 1–3 years of related experience, strong organizational skills, and proficiency in Epic, GE, Excel, Word, and Adobe Acrobat.

Qualifications

• Bachelor's degree or equivalent experience; 1–3 years related experience.
• Experience with reimbursements, patient referrals, and healthcare insurance.
• Excellent communication and ability to maintain confidentiality.

Responsibilities

• Purchase, reimbursements, travel arrangements, and other related activities while ensuring policy compliance.
• Provide project support: scheduling, agenda prep, meeting minutes, document development and briefings.
• Maintain calendars; arrange travel and on/off-site meetings; handle correspondence and CV updates.
• Assist leadership and faculty with administrative tasks and respond to students, trainees, and staff requests.

Skills

Reconciliation

Recordkeeping

Reimbursements

Healthcare insurance

UCI systems

Epic

Excel

Word

Adobe Acrobat

Communication

Interpersonal skills

Confidentiality

Teamwork

Judgment

Detail-oriented

Education

Bachelor of Arts/ Bachelor of Science in related field

Tools

Epic

GE

Excel

Word

Adobe Acrobat

Job description

UC Irvine’s Department of Neurological Surgery seeks an Administrative Assistant III to support daily operations, purchasing, and reimbursements. The role involves coordinating multiple projects, preparing meeting materials, and maintaining sensitive information with discretion.

The ideal candidate will have 1–3 years of related experience, strong organizational skills, and proficiency in Epic, GE, Excel, Word, and Adobe Acrobat.