Academic Administrative Partner for AI Research Lab

Abundance Network; United States; Hybrid; USD 50,000 - 75,000; Full time

Job summary

Stanford University’s Division of Computational Medicine is seeking an Administrative Associate 3 to support Dr. Jonathan Chen, MD, PhD, focusing on research administration, scheduling, and compliance in a dynamic academic setting.

You will manage calendars, travel, IRB submissions, reimbursements, and document updates for the lab and collaborators, while coordinating events and maintaining content across platforms.

Qualifications

• Advanced computer skills and demonstrated experience with office software and email applications.
• Excellent organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Excellent customer service and interpersonal skills.
• Ability to prioritize, multi-task, and assign work to others.

Responsibilities

• Act as administrative contact for the supervisor, lab, and collaborators; manage priorities and resolve issues.
• Support IRB submissions, renewals, and amendments; track deadlines for timely compliance.
• Manage Slack channels, Google Drive folders, and mailing lists; keep resources organized.
• Coordinate calendar and domestic/international travel per university and sponsor policies.
• Maintain Dr. Chen's CV, biosketch, and other faculty documents.
• Process reimbursements and verify purchasing transactions with compliance.
• Update content on Dr. Chen's lab website.
• Plan and coordinate events, including lab meetings and division events.

Skills

Computer skills

Organizational skills

Communication skills

Customer service

Multi-tasking

Initiative

Decision making

Education

High school diploma

Tools

Slack

Google Drive

Job description

Stanford University’s Division of Computational Medicine is seeking an Administrative Associate 3 to support Dr. Jonathan Chen, MD, PhD, focusing on research administration, scheduling, and compliance in a dynamic academic setting.

You will manage calendars, travel, IRB submissions, reimbursements, and document updates for the lab and collaborators, while coordinating events and maintaining content across platforms.