Administrative Associate II

University of Nebraska Medical Center; Alaska; On-site; USD 36,000 - 54,000; Full time

Job summary

The University of Nebraska Medical Center seeks an Administrative Associate II to support BHECN leadership, coordinating administrative systems and information for statewide behavioral health initiatives. You will liaise between BHECN leadership and UNMC departments, campuses, agencies, and partner organizations, ensuring calendars, meetings, and reports run smoothly.

Applicants should have at least a high school diploma, seven years of related experience, strong MS Office skills, and the

Qualifications

• High School education or equivalent required.
• Seven years related post‑high school education/experience considered.
• 7 years of increasing administrative support experience.
• Microsoft Excel, Word, PowerPoint, Outlook proficiency required.
• Experience with website content management systems and online ordering systems.
• Ability to establish priorities and manage deadlines.
• Excellent written and verbal communication skills.
• Strong customer service and relationship-building skills.
• Knowledge of university policies and confidentiality.

Responsibilities

• Provide executive-level administrative support to BHECN leadership and staff.
• Coordinate administrative systems for leadership decisions and statewide initiatives.
• Act as liaison between BHECN leadership and UNMC departments, campuses, and partners.
• Support travel, meetings, scheduling, and reporting as needed.

Skills

Executive-level support

Project planning

Prioritization

Communication

Customer service

Confidentiality

Multitasking

Adaptability

Education

High School diploma or equivalent

Associate's degree

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Microsoft Outlook

Teams

Forms

Zoom

Adobe Acrobat

Canva

Loop

Job description

Administrative Associate II

2026-10-15 University of Nebraska Medical Center all cities,AK

Description:

Requisition Details

GENERAL REQUISITION INFORMATION

EEO Statement: UNMC is an Equal Employment Opportunity Employer, including an equal opportunity employer of protected veterans and individuals with disabilities.

Location Omaha, NE

Requisition Number Staff_15035

Department Behavioral Hlth Educ Center of NE 50012430

Business Unit Academic Affairs

Reg-Temp Full-Time Regular

Work Schedule Weekdays and weekends; Hours may vary

Remote/Telecommuting No remote/telecommuting opportunity

Position Summary The Administrative Associate II provides primary executive-level administrative support to the Behavioral Health Education Center of Nebraska (BHECN) Director, Deputy Director, Associate Directors, and other members of the leadership team. The position coordinates the administrative systems and information needed for leadership decisions and for BHECN's statewide behavioral health workforce initiatives. The Administrative Associate II serves as a delegated liaison between BHECN leadership and UNMC departments, University of Nebraska campuses, academic institutions, healthcare organizations, government agencies, community organizations, behavioral health professionals, statewide BHECN sites, and training partners.

Posting Category Operations

Working Title Administrative Associate II

Job Title Administrative Associate L2

Salary Grade AB16H

Appointment Type C2 - REG OFF/SERV HRLY

Salary Range $25.913 - $38.894/hourly

Job Requisition Begin Date 10/13/2026

Application Review Date 10/22/2026

Review Date Information: Initial application review will begin on the date provided in the field above. Applications received prior to this review date will be considered. Applications received after the review date may be considered.

Required and Preferred Qualifications

Required Education: High School education or equivalent

(Will consider seven years related post high school education/experience)

Required Experience: 7 years

Increasingly responsible administrative support experience

(Will consider seven years related post high school education/experience)

Required License: No

N/A

Required Computer Applications: Microsoft Excel, Microsoft Word, Microsoft PowerPoint, Microsoft Outlook

Required Other Computer Applications: Website content management systems and online ordering systems.

Required Additional Knowledge, Skills and Abilities:

• Demonstrated ability to provide executive-level administrative support and coordinate complex operations involving multiple leaders, programs, stakeholders, priorities, and simultaneous deadlines.
• Advanced project planning, tracking, reporting, and follow-up skills, including the ability to identify risks, dependencies, and matters requiring escalation.
• Ability to independently establish priorities and manage multiple competing deadlines.
• Excellent written, verbal, and interpersonal communication skills.
• Strong customer service and relationship-building skills.
• Broad and comprehensive knowledge of university administrative policies, procedures, systems, and confidentiality requirements.
• Strong technology proficiency with Microsoft Office Suite, Outlook, Teams, Excel, Word, PowerPoint, Forms, Loop, Zoom, Adobe Acrobat, Canva, and other collaboration platforms.
• Ability to troubleshoot basic technology issues related to meetings and presentations.
• Strong analytical, organizational, and problem-solving skills.
• Exceptional attention to detail and accuracy.
• Ability to maintain confidential executive, personnel, program, and financial information and exercise sound professional judgment when representing leadership.
• Ability to adapt to changing priorities while supporting multiple concurrent projects.

Preferred Education: Associate's degree

Preferred Experience:

• Higher education or healthcare administration
• Executive-level administrative support
• Statewide meeting or event coordination
• Complex cross-functional project coordination and multi-source report preparation
• Travel coordination and expense reporting
• Budget tracking, expenditure reconciliation, database management, or support for multiple concurrent initiatives

Preferred License: No

N/A

Preferred Computer Applications: Not Applicable

Preferred Other Computer Applications: NA

Preferred Additional Knowledge, Skills and Abilities: N/A