Administrative Associate 3 - Research Ops & Events

Stanford University School of Medicine; Palo Alto (CA); Hybride; USD 60 000 - 75 000; Plein temps

Résumé du poste

Stanford University School of Medicine seeks an Administrative Associate 3 on the main campus in Palo Alto with a hybrid schedule. The role provides administrative and operational support to three faculty and department initiatives focused on community college access to science.

The successful candidate will have excellent interpersonal and computer skills, work independently across multiple areas, and contribute to budgeting, scheduling, events, and communications for the Developmental Biology

Qualifications

• High school diploma and four years of administrative experience, or combination of education and relevant experience.
• Advanced computer skills and demonstrated experience with office software and email applications.
• Demonstrated success in following through and completing projects.
• Excellent organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Excellent customer service and interpersonal skills.
• Ability to prioritiz e, multi-task, and assign work to others.
• Ability to take initiative and ownership of projects.
• Ability to routinely and independently exercise sound judgment in making decisions.

Responsabilités

• Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature.
• Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.
• Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.
• Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
• Create complex reports and spreadsheets which may utilize specialized software and systems.
• Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.
• Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects.
• May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input.

Connaissances

Advanced computer skills

Organizational skills

Verbal communication

Written communication

Customer service

Interpersonal skills

Prioritization

Initiative

Judgment

Formation

High school diploma or equivalent

Description du poste

Stanford University School of Medicine seeks an Administrative Associate 3 on the main campus in Palo Alto with a hybrid schedule. The role provides administrative and operational support to three faculty and department initiatives focused on community college access to science.

The successful candidate will have excellent interpersonal and computer skills, work independently across multiple areas, and contribute to budgeting, scheduling, events, and communications for the Developmental Biology