Administrative Associate 3, General Surgery (Hybrid Opportunity)

Stanfordlivetickets; Palo Alto (CA); Hybrid; USD 60,000 - 85,000; Full time

Job summary

Stanfordlivetickets is seeking an Administrative Associate 3 in a hybrid role (3–4 days in the office, 1–2 days remote) to support the Division of General Surgery. You will work closely with faculty and division leadership, handling complex calendars, correspondence, and multiple priorities with precision and discretion.

The ideal candidate has proven administrative experience in a university or academic medical center setting, strong written and verbal communication, and the ability to work

Qualifications

• Strong organizational and calendar management abilities.
• Excellent written and verbal communication skills.
• Ability to draft correspondence on behalf of department leadership.

Responsibilities

• Provide high‑level administrative support to faculty and division leadership.
• Draft and edit correspondence on behalf of department leadership.
• Manage multiple priorities with minimal supervision and proactive problem solving.
• Coordinate scheduling, meetings and travel arrangements as needed.

Skills

High-level admin support

Communication

Relationship management

Independent worker

Education

Experience in higher education

Job description

This is a hybrid position (3-4 days/week in the office and telecommuting 1-2 days/week). Changes to the hybrid schedule are subject to operational needs.

The Division of General Surgery is seeking an experienced Administrative Associate 3 to provide high-level administrative support to faculty and division leadership. This is a great opportunity for someone who is organized, resourceful, and comfortable working independently while managing multiple priorities. We’re looking for someone who communicates effectively, builds strong relationships, and takes pride in delivering high-quality support.

Desired Qualifications:

• Prior work experience at Stanford University and/or in higher education strongly preferred.
• Understanding of the organization of Stanford University Medical Center or similar academic medical center preferred.
• Ability to independently compose/draft correspondence on behalf of the department leadership.
• Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.