Hybrid Operations Coordinator – Research Admin

Stanford University; Palo Alto (CA); Hybrid; USD 65,000 - 85,000; Full time

Job summary

Stanford University seeks an Operations Coordinator (Administrative Associate 2) to provide administrative and operational support across multiple units. This role serves as a shared departmental resource, coordinating day-to-day operations, onboarding, purchasing, and facilities coordination.

The ideal candidate is highly organized, proactive, and capable of juggling multiple priorities in a fast-paced setting.

Qualifications

• Bachelor’s degree preferred.
• Experience providing administrative and operational support in an academic, healthcare, or research setting.
• Ability to independently organize and prioritize multiple assignments, manage deadlines, and follow processes through to completion.
• Experience coordinating administrative operations, including events, purchasing, equipment, onboarding/offboarding logistics.
• Proficient with office software and able to handle routine administrative issues and escalations.

Responsibilities

• Respond to inquiries and act as a resource on policies and procedures.
• Schedule, organize, and operate conferences, seminars, and events; liaise with vendors.
• Draft and distribute routine communications; prepare presentations and materials.
• Plan calendars, resolve conflicts, and arrange travel per policies.
• Process routine financial transactions and reconcile discrepancies.
• Maintain office supplies, equipment, and coordinate office moves.
• Serve as point of contact for facility concerns; report safety issues and track training.
• Maintain approved website content.
• Provide HR transactional support (timecards, I-9s) as needed.
• Guide and train student/contingent workers on workload and deadlines.

Skills

Administrative support

Operations coordination

Event logistics

Scheduling

Customer service

Education

High school diploma

Tools

Microsoft Office

Email applications

Job description

Stanford University seeks an Operations Coordinator (Administrative Associate 2) to provide administrative and operational support across multiple units. This role serves as a shared departmental resource, coordinating day-to-day operations, onboarding, purchasing, and facilities coordination.

The ideal candidate is highly organized, proactive, and capable of juggling multiple priorities in a fast-paced setting.