Hybrid Administrative Associate 3 - General Surgery

Stanford Reglab; United States; Hybrid; USD 55,000 - 90,000; Full time

Job summary

Stanford Reglab seeks an experienced Administrative Associate 3 to provide high-level administrative support to faculty and division leadership in a hybrid work setting. You will manage calendars, communications, travel, and budgeting, while coordinating conferences and events with vendors.

The role emphasizes independent work, strong relationships, and delivering accurate, timely documents and reports. Prior Stanford exposure is preferred, with excellent communication and organizational skills.

Qualifications

• High school diploma with four years of administrative experience, or equivalent experience.
• Ability to independently compose/draft correspondence on behalf of department leadership.
• Experience in a university or academic medical center preferred.
• Strong collaboration with Stanford colleagues and external organizations.

Responsibilities

• Act on behalf of the supervisor, department manager, or chair to set priorities and resolve administrative problems.
• Schedule, organize, and operate complex conferences, seminars, and events within budget.
• Draft documents and correspondence for presentations, grants, and reports with editing and fact-checking.
• Plan calendars, resolve conflicts, and arrange travel per policies.
• Create complex reports and spreadsheets using specialized software.
• Process financial transactions, monitor budgets, and reconcile statements.
• Coordinate maintenance, office moves, and minor renovations.
• Lead staff or supervise students/temporary workers, assign workloads and provide feedback.

Skills

Advanced computer skills

Organizational skills

Verbal and written communication

Customer service

Multi-tasking

Decision making

Initiative

Education

High school diploma + 4 years admin experience

Job description

Stanford Reglab seeks an experienced Administrative Associate 3 to provide high-level administrative support to faculty and division leadership in a hybrid work setting. You will manage calendars, communications, travel, and budgeting, while coordinating conferences and events with vendors.

The role emphasizes independent work, strong relationships, and delivering accurate, timely documents and reports. Prior Stanford exposure is preferred, with excellent communication and organizational skills.