PROGRAM COORDINATOR II

University of Alabama at Birmingham; Birmingham (AL); On-site; USD 25,000 - 35,000; Full time

Job summary

University of Alabama at Birmingham is seeking a PROGRAM COORDINATOR II to coordinate administrative, personnel and logistical support for a defined department program within the Admissions Office. The role supports operational initiatives, oversees communications to prospective medical students, and assists with program planning and the development of objectives.

Responsibilities include coordinating workflows, planning interview days, tracking applications, managing the Student Host program,

Qualifications

• Bachelor's degree in a related field and one year of related experience required.
• Or an equivalent combination of relevant education and/or experience.

Responsibilities

• Coordinate program-specific workflows and communications related to Admissions processes.
• Assist with planning and coordination of Admissions interview days.
• Track progress of medical student admissions applications and disseminate communications at applicable stages.
• Help manage the Student Host program for tours, lunches, and panels at interview days and recruitment events.
• Collaborate with leadership to implement approved changes to application program software.
• Assist with development and dissemination of prospective student communications.
• Audit Admissions website content and coordinate updates with Communications team, supporting email campaigns and class communications.
• Support recruitment events planning and coordination for prospective medical students.
• Perform other duties as assigned.

Education

Bachelor's degree or equivalent

Job description

Job Description - PROGRAM COORDINATOR II (T238424)

PROGRAM COORDINATOR II - ( T238424 )

Description

Under minimal supervision, coordinates administrative, personnel and logistical support for a defined department program (s), often of a large and/or complex nature. Carries out established program objectives and directives. Follows established guidelines or protocols. Determines the best approach to accomplish assignments. May participate in program planning and in setting program objectives. May supervise support staff. May act as a communication liaison and special events planner. Interfaces with outside resources such as volunteers, alumni, patients, other professionals in a defined field or with continuing education students. May be responsible for adherence to program budget and/or other fiscal duties. May assist with grant and contract preparation and submission. May handle data management.

Works collaboratively to support operational initiatives within the Admissions Office of the University of Alabama at Birmingham Marnix E. Heersink School of Medicine. Responsible for administratively managing various processes and workflows within the Admissions operation. Manages and disseminates routine communications to prospective medical students regarding admissions policies and procedures. Provides input in the development of program plans and objectives. Implements operational policies and procedures under direction of leadership.

Duties and Responsibilities

• Coordinates program-specific workflows and communications related to Admissions processes.
• Assists with planning and coordination of Admissions interview days.
• Assists with tracking the progress of medical student admissions applications, including dissemination of relevant communications at applicable stages in the process.
• Assists leadership with management of the Student Host program for student tours, lunches, and panels at interview days and recruitment events.
• Collaborates with leadership to implement approved changes to application program software.
• Assists with the development and dissemination of prospective student communications.
• Conducts routine audits of the Admissions website, coordinates website content updates (e.g., recruitment event dates and other admissions information) by submitting requests to the Communications team, and supports communication efforts through email and additional resources, including management of the incoming class communication channels.
• Assists with planning and coordination of recruitment events for prospective medical students.
• Performs other duties as assigned.

Salary Range: $18.35 - $25.48

Bachelor's degree in a related field and one (1) year of related experience required. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE.

UAB is an Equal Employment/Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, and veteran's status. As required by Title IX, UAB prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to UAB's Assistant Vice President and Senior Title IX Coordinator. The Title IX notice of nondiscrimination is located at uab.edu/titleix.

Primary Location

University

Job Category

Clerical & Administrative

Organization

312001010 Admissions

Employee Status

Regular

Shift : Day/1st Shift

Work Arrangement (final schedule to be determined by the department/hiring manager) : Onsite