Administrative Assistant, Workforce and Continuing Education Programs

NC Community Colleges; Raleigh (NC); On-site; USD 41,000 - 47,000; Full time

Benefits offered by this job

Pension plan

Competitive benefits

Job summary

Guilford Technical Community College (GTCC) is hiring an Administrative Assistant for Workforce and Continuing Education Programs. The role supports senior leaders, prepares payroll, and helps with contracts, purchasing, and budget tracking.

Ideal candidates bring at least two years of related experience, strong MS Office skills, and the ability to manage diverse clerical tasks in a busy academic setting. GTCC offers competitive benefits and pension plan participation.

Qualifications

• Associate degree or four years of related administrative experience.
• Two years of administrative experience with office procedures and budgeting.
• Proficiency in Microsoft Office and database software applications.

Responsibilities

• Prepare payroll and assist with contract creation and purchasing processes.
• Perform word processing, data entry, and maintain files and critical records.
• Answer inquiries, prepare correspondence, schedule meetings, and arrange travel.
• Assist with budget management and record meeting minutes.

Skills

Microsoft Office

Basic accounting

Word processing

Data entry

Spreadsheet creation

Database software

Education

Associate’s Degree in Business Administration

Bachelor’s Degree in Business Administration (preferred)

Tools

Colleague

Microsoft Access

Job description

Administrative Assistant, Workforce and Continuing Education Programs

Guilford Technical Community College

Job Location

Salary Grade

$41,377.65 to Mid Salary $46,549.85 - We offer a competitive salary package that will be determined based on the candidate's experience level and qualifications related to the job. Compensation will be commensurate with your level of experience.

Yes

Job Category

Application Period

Opens:

Closes: 11/26/2026

Target Start Date

Expected Work Hours

Employment Type

Full-time Regular

Minimum Qualifications

Education Required

• Associate’s Degree in Business Administration, Office Management or related field, or at least four years of related administrative experience.

Experience Required

Two years of related administrative experience and a proven record of progressively responsible experience in administrative functions, including evidence of experience in the following areas:

• Thorough knowledge of office practices, procedures, and equipment to include basic accounting practices to track budget and expenditures
• Proficiency in Microsoft Office products and experience using word processing, developing spreadsheets, developing presentations, and using database software applications

Preferred Qualifications

Education Preferred

• Bachelor’s Degree in Business Administration, Office Management, or related field

Experience Preferred

• More than 2 years of recent progressively responsible experience providing administrative support
• Experience in an academic setting
• Recent experience with an enterprise student information system (e.g., Colleague)
• Possess an intermediate knowledge of database programs (e.g., Access)

Position Description

At Guilford Technical Community College ( GTCC ), we are dedicated to transforming lives through education and creating a lasting impact on our community. We invite passionate and innovative individuals to join our mission-driven team, where you can enjoy a fulfilling work-life balance and competitive benefits, including a robust pension plan. Our beautiful, well-maintained campuses provide an inspiring environment for both teaching and learning, within an atmosphere of collaboration and excellence. At GTCC , you’ll be part of a supportive, dynamic, and inclusive culture committed to delivering exceptional results, making it a truly amazing place to work and thrive.

The administrative assistant provides a wide variety of administrative and support functions for the Associate Vice President for Workforce and Continuing Education, the Coordinator and Director of Business and Service Sector Training, the Coordinator of Personal and Professional Enrichment, and the WCE Career Advisor and Enrollment Coach for Workforce and Continuing Education. The administrative assistant will, at times, work independently by taking initiative to ensure efficient daily operations collaborates with a wide range of internal and external college constituencies to support the unit effectively. Responsibilities include but are not limited to the following: prepare payroll, create contracts, assist with purchasing processes, perform word processing/data entry, duplicate materials, maintain files and critical records, answer/assess telephone inquiries, prepare correspondence, schedule meetings and tasks, arrange travel, assist with budget management, and record meeting minutes.