Administrative Assistant, Science, Technology, Engineering, & Mathematics (STEM)

Guilford Technical Community College; Jamestown (NY); On-site; USD 36,000 - 44,000; Full time

Benefits offered by this job

Pension plan

Competitive benefits

Job summary

Guilford Technical Community College (GTCC) Jamestown Campus is seeking an Administrative Assistant to support the Division of STEM. The role requires providing a wide range of office support, payroll processing, contracts, purchasing, and budget-related tasks, while maintaining files and confidential records.

The ideal candidate has an Associate's degree or four years of related experience, strong Microsoft Office skills, and the ability to work independently in a fast-paced environment.

Qualifications

• Associates degree in business/admin or four years admin experience.
• Two years of related administrative experience required.
• Proficiency in Microsoft Office, word processing, spreadsheets and presentations.
• Experience with database software and enterprise student information systems is a plus.

Responsibilities

• Prepare payroll, create contracts and assist with purchasing processes.
• Perform word processing, data entry, duplicate materials, and maintain files.
• Answer telephone inquiries and prepare correspondence.
• Schedule meetings, arrange travel and assist with budget management.
• Record meeting minutes and support department operations.

Skills

Microsoft Office

Word processing

Database software

Spreadsheets

Presentations

Organization

Communication

Education

Associates Degree in Business Administration, Office Management or related field

Bachelor’s Degree in Business Administration, Office Management or related field

Tools

Colleague

Access

Job description

Please see Special Instructions for more details.

Pre-employment testing is a requirement for this position.

Position Information

Job Title

Status

Status Regular

Full Time/Part Time

Full Time/Part Time Full-time

Location

Location Jamestown Campus

Job Description

At Guilford Technical Community College ( GTCC ), we are dedicated to transforming lives through education and creating a lasting impact on our community. We invite passionate and innovative educators to join our mission-driven team, where you can enjoy a fulfilling work-life balance and competitive benefits, including a robust pension plan. Our beautiful, well-maintained campuses provide an inspiring environment for both teaching and learning, within an atmosphere of collaboration and excellence. At GTCC , you’ll be part of a supportive, dynamic, and inclusive culture committed to delivering exceptional results, making it a truly amazing place to work and thrive.
The administrative assistant provides a wide variety of administrative and support functions for the Division of Science, Technology, Engineering, and Mathematics ( STEM ). The administrative assistant will at times work independently by taking initiative to ensure efficient daily operations, collaborates with a wide range of internal and external college constituencies to support the unit effectively. Responsibilities include, but are not limited to the following: prepare payroll, create contracts, assist with purchasing processes, perform word processing/data entry, duplicate materials, maintain files and critical records, answer/assess telephone inquiries, prepare correspondence, schedule meetings and tasks, arrange travel, assist with budget management, and record meeting minutes.

Min Salary $40,172.55

Mid Salary $45,194.12 - We offer a competitive salary package that will be determined based on the candidate's experience level and qualifications related to the job. Compensation will be commensurate with your level of experience.

Duties/Functions

Contacts

Education Required

Associates Degree in Business Administration, Office Management or related field, or at least four years’ of related administrative experience.

Education Preferred

Bachelor’s Degree in Business Administration, Office Management or related field

Experience Required

• Two years of related administrative experience and a proven record of progressively responsible experience in administrative functions, including evidence of experience in the following areas:

• Thorough knowledge of office practices, procedures and equipment to include basic accounting practices to track budget and expenditures
• Proficiency in Microsoft Office products and experience using word processing, developing spreadsheets, developing presentations, and using database software applications

Experience Preferred

• More than 2 years of recent progressively responsible experience providing administrative support
• Experience in an academic setting
• Recent experience with an enterprise student information system (e.g., Colleague)
• Possess an intermediate knowledge of database programs (e.g., Access)

KSA Required

• Ability to create, correct and format documents and communications. Work experience with word processing, database software, spreadsheets, presentation and communications software. Willingness to be continually updated in these skills.
• Ability to work independently with limited supervision.
• Demonstrate initiative in upgrading skills with professional development opportunities.
• Ability to handle paperwork and confidential information with discretion and sensitivity.
• Exceptional organizational skills and deadline management with the ability to prioritize projects and tasks.
• Ability to work efficiently and calmly under pressure.
• Strong verbal skills and personable manner in dealing with the public in person and on the phone.
• Ability to compose correspondence with correct punctuation and grammar.
• Strong proof reading skills.
• Ability to communicate effectively both orally and in written form.
• Punctuality and flexibility in time management.
• Neat, professional appearance and attire.
• Accuracy and attention to detail is a must.
• Ability to organize and maintain files for ready access.
• Must be willing to work flexible schedules as needed. Will be in constant contact with public at all times.

KSA Preferred

Department/Job Specific Requirements

• Highly proficient in multitasking
• Advanced skilled use of computer applications and platforms
• Autonomous in identifying daily tasks
• Could involve travel to multiple campuses or between buildings on one campus

Physical Demands

Ability to sit for extended periods of time, stand, climb, lift and carry objects weighing up to 30 lbs., pulling/pushing, stooping, and walking.
Physical Activity: Primarily sitting
Environmental Hazard(s): <15%
Lifting: 20<->50lbs.

Posting Type

Posting Type Staff

Posting Number

Posting Number 2026-062-REG

Open Date

Open Date 10/21/2026

Close Date

Close Date 11/11/2026

Open Until Filled No

Special Instructions to Applicants

Pre-employment testing is a requirement for this position.

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed To Apply

Required Documents

• Resume

Optional Documents

• Cover Letter
• Transcripts
• Other

601 E. Main Street P.O. Box 309 Jamestown, NC 27282