Administrative Assistant - Workforce & Continuing Education Programs

Guilford Technical Community College; Jamestown (NC); On-site; USD 41,000 - 47,000; Full time

Job summary

Guilford Technical Community College (GTCC) is seeking an Administrative Assistant for Workforce & Continuing Education Programs. The role supports the AVP for WCE, the Coordinator and Director of Business and Service Sector Training, and other program staff, handling payroll, contracts, purchasing, records, and communications.

Qualifications include an Associate’s or higher in business-related fields and experience with MS Office, data entry, and basic accounting, with ability to work

Qualifications

• Associate degree or at least four years of administrative experience in a related field.
• Bachelor’s degree in a business field is preferred or equivalent experience.
• Strong knowledge of office practices, procedures, and basic accounting for budgets.

Responsibilities

• Prepare payroll and create contracts for staff and vendors.
• Assist with purchasing processes and routine word processing/data entry.
• Maintain files and critical records; record meeting minutes.
• Answer telephone inquiries and prepare correspondence; schedule meetings and travel.
• Support budget management and collaborate with internal/external constituencies.

Skills

Office administration

Microsoft Office

Data entry

Communication skills

Education

Associate’s Degree in Business Administration

Bachelor’s Degree in Business Administration

Tools

Colleague

Access

Job description

Administrative Assistant - Workforce & Continuing Education Programs

Job Title Administrative Assistant - Workforce & Continuing Education Programs

Status

Status Regular

Full Time/Part Time

Full Time/Part Time Full-time

Location

Job Description

At Guilford Technical Community College ( GTCC ), we are dedicated to transforming lives through education and creating a lasting impact on our community. We invite passionate and innovative individuals to join our mission-driven team, where you can enjoy a fulfilling work-life balance and competitive benefits, including a robust pension plan. Our beautiful, well-maintained campuses provide an inspiring environment for both teaching and learning, within an atmosphere of collaboration and excellence. At GTCC , you’ll be part of a supportive, dynamic, and inclusive culture committed to delivering exceptional results, making it a truly amazing place to work and thrive.

The administrative assistant provides a wide variety of administrative and support functions for the Associate Vice President for Workforce and Continuing Education, the Coordinator and Director of Business and Service Sector Training, the Coordinator of Personal and Professional Enrichment, and the WCE Career Advisor and Enrollment Coachfor Workforce and Continuing Education. The administrative assistant will, at times, work independently by taking initiative to ensure efficient daily operations collaborates with a wide range of internal and external college constituencies to support the unit effectively. Responsibilities include but are not limited to the following: prepare payroll, create contracts, assist with purchasing processes, perform word processing/data entry, duplicate materials, maintain files and critical records, answer/assess telephone inquiries, prepare correspondence, schedule meetings and tasks, arrange travel, assist with budget management, and record meeting minutes.

Min Salary 41,377.65

Mid Salary $46,549.85- We offer a competitive salary package that will be determined based on the candidate's experience level and qualifications related to the job. Compensation will be commensurate with your level of experience.

Duties/Functions

Contacts

Education Required

• Associate’s Degree in Business Administration, Office Management or related field, or at least four years of related administrative experience.

• Bachelor’s Degree in Business Administration, Office Management, or related field

Experience Required

Two years of related administrative experience and a proven record of progressively responsible experience in administrative functions, including evidence of experience in the following areas:

• Thorough knowledge of office practices, procedures, and equipment to include basic accounting practices to track budget and expenditures
• Proficiency in Microsoft Office products and experience using word processing, developing spreadsheets, developing presentations, and using database software applications

• More than 2 years of recent progressively responsible experience providing administrative support
• Experience in an academic setting
• Recent experience with an enterprise student information system (e.g., Colleague)
• Possess an intermediate knowledge of database programs (e.g., Access)

• Ability to create, correct, and format documents and communications. Work experience with word processing, database software, spreadsheets, presentation, and communication software. Willingness to continually update these skills.
• Ability to work independently with limited supervision.
• Demonstrate initiative in upgrading skills with professional development opportunities.
• Ability to handle paperwork and confidential information with discretion and sensitivity.
• Exceptional organizational skills and deadline management with the ability to prioritize projects and tasks.
• Ability to work efficiently and calmly under pressure.
• Strong verbal skills and personable manner in dealing with the public in person and on the phone.
• Ability to compose correspondence with correct punctuation and grammar.
• Ability to communicate effectively both orally and in written form.
• Punctuality and flexibility in time management.
• Neat, professional appearance and attire.
• Accuracy and attention to detail are a must.
• Ability to organize and maintain files for ready access.
• Must be willing to work flexible schedules as needed. Will always be in constant contact with the public.

Department/Job Specific Requirements

• Register Students for classes.
• Requests course builds/adjustments.
• Ensure that Instructors have necessary course paperwork.
• Submit requests for ITS to post a select group of Workforce and Continuing Education courses on our website.
• Travel to any campus location as needed.
• The following (compliance) training is required and must be completed within the first 30 days of hire with annual refresher training thereafter:
• Ethics
• Safety/Shooter on Campus
• Personal Information Protection Training ( PIP )
• Anti-Discrimination/Harassment & Title IX
• Other training may be required as determined applicable.

Physical Demands

Posting Type

Posting Type Staff

Posting Number

Posting Number 2026-147-REG

Open Date

Open Date 10/26/2026

Close Date

Close Date 11/26/2026

601 E. Main Street P.O. Box 309 Jamestown, NC 27282