Administrative Assistant V

Cherokee Federal

Glenpool (OK)

On-site

USD 80,000 - 90,000

Full time

6 days ago

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Job summary

Cherokee Nation Systems Solutions provides support, services, and solutions to federal government customers. The Administrative Assistant V role supports the Chief of Protocol and S/CPR leadership with executive-level administrative tasks, calendars, meetings, travel, and confidential communications.

The position requires TS/SCI clearance and coordination with internal and external stakeholders. Responsibilities include drafting correspondence, preparing briefing materials, and maintaining

Qualifications

Demonstrated experience providing administrative support to senior executives, leadership teams, or complex organizations.
Advanced proficiency with Microsoft Office Suite applications, including Word, Excel, PowerPoint, Outlook, and related administrative tools.
Experience preparing executive correspondence, reports, briefings, and presentation materials.
Ability to manage multiple priorities, meet deadlines, and operate independently with minimal supervision.
Strong organizational, analytical, communication, and problem-solving skills.
Experience handling sensitive and confidential information with discretion.
Ability to coordinate meetings, events, travel, and administrative activities involving multiple stakeholders.
Security Clearance: TS/SCI.
Must pass pre-employment qualifications of Cherokee Federal.

Responsibilities

Provide executive-level administrative support to the Chief of Protocol and S/CPR leadership.
Manage and coordinate calendars, meetings, conferences, briefings, and official engagements.
Schedule and coordinate domestic and international travel arrangements, including preparation of travel documentation and related administrative requirements.
Prepare, review, and format correspondence, memoranda, briefings, reports, presentations, spreadsheets, and other executive-level documents.
Collect, review, analyze, and summarize complex and/or sensitive information to support decision-making and operational planning.
Develop and maintain reports, tracking tools, charts, budget documents, and presentation materials.
Respond to, coordinate, or appropriately route priority, sensitive, and confidential inquiries from internal and external stakeholders.
Draft correspondence and communications on behalf of S/CPR leadership as directed.
Support planning and execution of protocol events, meetings, official functions, and office activities.
Maintain administrative records, files, databases, and documentation in accordance with Department policies and procedures.
Track office actions, deadlines, deliverables, and follow-up items to ensure timely completion.
Coordinate with internal Department offices, external partners, vendors, and stakeholders to support S/CPR requirements.
Assist with workload planning and may provide guidance or direction to other administrative support personnel as required.
Utilize advanced word processing, spreadsheet, database, presentation, and analytic software applications to complete assigned tasks.
Perform other related administrative duties as assigned in support of S/CPR mission requirements.

Skills

Executive support

Microsoft Office

Calendar management

Travel coordination

Communication skills

Discretion with confidential info

Stakeholder coordination

Security clearance TS/SCI

Tools

Word

Excel

PowerPoint

Outlook

Job description

Administrative Assistant V

This position requires a TS/SCI

The Administrative Assistant V provides executive-level administrative support to the Chief of Protocol and S/CPR leadership. This position coordinates complex administrative activities, executive calendars, meetings, travel, correspondence, briefings, reports, and official engagements. The Administrative Assistant V handles sensitive and confidential information, supports operational planning and protocol activities, and coordinates with internal and external stakeholders to ensure timely completion of S/CPR mission requirements.

Compensation & Benefits

Estimated Starting Salary Range for Administrative Assistant V: $80,000-$90,000 annually.

Pay commensurate with experience.

Full-time benefits include Medical, Dental, Vision, 401K, and other possible benefits as provided. Benefits are subject to change with or without notice.

Administrative Assistant V Responsibilities Include:

Provide executive-level administrative support to the Chief of Protocol and S/CPR leadership.
Manage and coordinate calendars, meetings, conferences, briefings, and official engagements.
Schedule and coordinate domestic and international travel arrangements, including preparation of travel documentation and related administrative requirements.
Prepare, review, and format correspondence, memoranda, briefings, reports, presentations, spreadsheets, and other executive-level documents.
Collect, review, analyze, and summarize complex and/or sensitive information to support decision-making and operational planning.
Develop and maintain reports, tracking tools, charts, budget documents, and presentation materials.
Respond to, coordinate, or appropriately route priority, sensitive, and confidential inquiries from internal and external stakeholders.
Draft correspondence and communications on behalf of S/CPR leadership as directed.
Support planning and execution of protocol events, meetings, official functions, and office activities.
Maintain administrative records, files, databases, and documentation in accordance with Department policies and procedures.
Track office actions, deadlines, deliverables, and follow-up items to ensure timely completion.
Coordinate with internal Department offices, external partners, vendors, and stakeholders to support S/CPR requirements.
Assist with workload planning and may provide guidance or direction to other administrative support personnel as required.
Utilize advanced word processing, spreadsheet, database, presentation, and analytical software applications to complete assigned tasks.
Perform other related administrative duties as assigned in support of S/CPR mission requirements.

Administrative Assistant V Experience, Education, Skills, Abilities Requested:

Demonstrated experience providing administrative support to senior executives, leadership teams, or complex organizations.
Advanced proficiency with Microsoft Office Suite applications, including Word, Excel, PowerPoint, Outlook, and related administrative tools.
Experience preparing executive correspondence, reports, briefings, and presentation materials.
Ability to manage multiple priorities, meet deadlines, and operate independently with minimal supervision.
Strong organizational, analytical, communication, and problem-solving skills.
Experience handling sensitive and confidential information with discretion.
Ability to coordinate meetings, events, travel, and administrative activities involving multiple stakeholders.
Security Clearance: TS/SCI.
Must pass pre-employment qualifications of Cherokee Federal.