Administrative Assistant

Cherokee Federal; Crane (IN); On-site; Full time

Benefits offered by this job

Medical, Dental, and Vision benefits

401K

Job summary

A federal contracting company is seeking an Administrative Assistant to provide essential support across environmental compliance programs. The role involves managing documents, coordinating meetings, and assisting environmental program managers. Applicants should have a high school diploma or GED and at least 2 years of administrative experience, along with proficiency in common office software. The company offers competitive benefits and encourages veterans to apply.

Qualifications

• 2+ years of administrative experience supporting technical or compliance teams.
• Strong proficiency with Microsoft Office applications.
• Ability to manage sensitive information and follow document control protocols.

Responsibilities

• Provide day-to-day administrative support to Environmental Program Managers.
• Manage document control for draft/final deliverables.
• Coordinate meetings, including scheduling and preparing agendas.

Skills

Attention to detail

Verbal communication

Written communication

Office software proficiency

Time management

Education

High school diploma or GED

Associate degree

Tools

Word processing software

Spreadsheets

PDF tools

Job description

Overview

Administrative Assistant — Provides administrative and coordination support across environmental compliance and planning programs, including NEPA, wastewater/NPDES, hazardous waste/RCRA, pollution prevention (P2), hazardous building materials (asbestos, PCB, lead), radon, wetlands, biological permitting, and cultural resources. Maintains accurate records, supports controlled document distribution, coordinates meetings and field logistics, and keeps program data organized to meet Government timelines and audit readiness.

Compensation & Benefits

Estimated Starting Salary Range for Administrative Assistant: Pay: Pay commensurate with experience.

Full time benefits include Medical, Dental, Vision, 401K, and other possible benefits as provided. Benefits are subject to change with or without notice.

Administrative Assistant Responsibilities Include

• Provide day-to-day administrative support to Environmental Program Managers and technical staff across multiple environmental media and compliance areas.
• Manage document control for draft/final deliverables, including version tracking, naming conventions, routing for internal review, and controlled distribution per Government direction (no posting/distribution without prior consent).
• Prepare, format, and quality-check routine correspondence, reports, plans, meeting materials, and deliverable packages (spelling, layout, table of contents, figure lists, pagination, and attachments).
• Coordinate meetings, including scheduling, room reservations, visitor access coordination (as applicable), agenda preparation, attendance rosters, meeting minutes, and action item tracking.
• Support NEPA public involvement logistics as directed, including coordinating public meeting details and tracking distribution requirements (e.g., local libraries/newspapers/media coordination after Government approval).
• Upload approved documents to the Government-designated intranet location as directed and maintain internal trackers of posting status and distribution lists.
• Maintain program files and repositories (electronic and hard copy), including permits, inspection records, sampling documentation, chain-of-custody forms, lab reports, photos, stakeholder coordination records, and operating record support files.
• Track recurring compliance deadlines and deliverables (e.g., inspection schedules, sampling events, quarterly/annual reports, permit actions, training dates) and provide reminders to program leads.
• Enter data and maintain trackers for program metrics and compliance reporting, including support for web-based reporting portals as assigned (e.g., NetDMR data entry support under direction/review of technical staff).
• Support purchasing and logistics coordination, including requesting office supplies, coordinating shipping/courier needs for document distribution, and tracking receipt of lab reports and other incoming records.
• Support training administration, including maintaining training rosters, tracking completion, scheduling sessions, and filing certificates/sign-in sheets.
• Support audit readiness by maintaining inspection/audit binders and responding to requests for historical records, sampling results, and documentation packages.
• Performs other job-related duties as assigned

Administrative Assistant Experience, Education, Skills, Abilities requested

• High school diploma or GED required, Associate degree preferred.
• 2+ years of administrative experience supporting technical, environmental, engineering, or compliance teams.
• Strong proficiency with common office software (word processing, spreadsheets, calendars, and PDF tools), including formatting and document packaging.
• Strong attention to detail and ability to manage multiple deadlines with minimal rework.
• Ability to handle sensitive information and follow Government document control and distribution requirements.
• Strong written and verbal communication skills.
• Experience supporting Government environmental programs or regulatory documentation (NEPA, permitting, compliance reporting, or audits).
• Experience maintaining controlled document repositories and version control practices.
• Familiarity with environmental program terminology and recurring compliance deliverables (sampling events, inspection reports, permits, and training records).
• Experience supporting web portals and databases used for compliance reporting and program tracking (e.g., NetDMR or similar systems).
• Must pass pre-employment qualifications of Cherokee Federal

Company Information

Cherokee Strategic Solutions (CSS) is a part of Cherokee Federal - the division of tribally owned federal contracting companies owned by Cherokee Nation Businesses. As a trusted partner for more than 60 federal clients, Cherokee Federal LLCs are focused on building a brighter future, solving complex challenges, and serving the government's mission with compassion and heart. To learn more about CSS, visit cherokee-federal.com.

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Cherokee Federal is a military friendly employer. Veterans and active military transitioning to civilian status are encouraged to apply.

Legal Disclaimer: All qualified applicants will receive consideration for employment without regard to protected veteran status, disability or any other status protected under applicable federal, state or local law. Many of our job openings require access to government buildings or military installations. Candidates must pass pre-employment qualifications of Cherokee Federal.