Senior Executive Protocol Assistant (TS/SCI)

Cherokee Federal; Glenpool (OK); On-site; USD 80,000 - 90,000; Full time

Job summary

Cherokee Nation Systems Solutions provides support, services, and solutions to federal government customers. The Administrative Assistant V role supports the Chief of Protocol and S/CPR leadership with executive-level administrative tasks, calendars, meetings, travel, and confidential communications.

The position requires TS/SCI clearance and coordination with internal and external stakeholders. Responsibilities include drafting correspondence, preparing briefing materials, and maintaining

Qualifications

• Demonstrated experience providing administrative support to senior executives, leadership teams, or complex organizations.
• Advanced proficiency with Microsoft Office Suite applications, including Word, Excel, PowerPoint, Outlook, and related administrative tools.
• Experience preparing executive correspondence, reports, briefings, and presentation materials.
• Ability to manage multiple priorities, meet deadlines, and operate independently with minimal supervision.
• Strong organizational, analytical, communication, and problem-solving skills.
• Experience handling sensitive and confidential information with discretion.
• Ability to coordinate meetings, events, travel, and administrative activities involving multiple stakeholders.
• Security Clearance: TS/SCI.
• Must pass pre-employment qualifications of Cherokee Federal.

Responsibilities

• Provide executive-level administrative support to the Chief of Protocol and S/CPR leadership.
• Manage and coordinate calendars, meetings, conferences, briefings, and official engagements.
• Schedule and coordinate domestic and international travel arrangements, including preparation of travel documentation and related administrative requirements.
• Prepare, review, and format correspondence, memoranda, briefings, reports, presentations, spreadsheets, and other executive-level documents.
• Collect, review, analyze, and summarize complex and/or sensitive information to support decision-making and operational planning.
• Develop and maintain reports, tracking tools, charts, budget documents, and presentation materials.
• Respond to, coordinate, or appropriately route priority, sensitive, and confidential inquiries from internal and external stakeholders.
• Draft correspondence and communications on behalf of S/CPR leadership as directed.
• Support planning and execution of protocol events, meetings, official functions, and office activities.
• Maintain administrative records, files, databases, and documentation in accordance with Department policies and procedures.
• Track office actions, deadlines, deliverables, and follow-up items to ensure timely completion.
• Coordinate with internal Department offices, external partners, vendors, and stakeholders to support S/CPR requirements.
• Assist with workload planning and may provide guidance or direction to other administrative support personnel as required.
• Utilize advanced word processing, spreadsheet, database, presentation, and analytic software applications to complete assigned tasks.
• Perform other related administrative duties as assigned in support of S/CPR mission requirements.

Skills

Executive support

Microsoft Office

Calendar management

Travel coordination

Communication skills

Discretion with confidential info

Stakeholder coordination

Security clearance TS/SCI

Tools

Word

Excel

PowerPoint

Outlook

Job description

Cherokee Nation Systems Solutions provides support, services, and solutions to federal government customers. The Administrative Assistant V role supports the Chief of Protocol and S/CPR leadership with executive-level administrative tasks, calendars, meetings, travel, and confidential communications.

The position requires TS/SCI clearance and coordination with internal and external stakeholders. Responsibilities include drafting correspondence, preparing briefing materials, and maintaining