Administrative Assistant Support

Cherokee Federal

New Boston (NH)

On-site

USD 77,000 - 104,000

Full time

13 days ago

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Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401K

Job summary

Cherokee Nation Defense Solutions (CNDS) is seeking an Administrative Assistant Support to join our Government team in New Boston, NH, onsite at a US Government Facility. The position requires US Citizenship and an active Secret clearance.

A Bachelor’s Degree and 5–7 years’ experience in a DOW Administrative Assistant role are preferred. Responsibilities include coordinating up to 20 conferences and events annually, managing calendars, preparing memorandums, and supporting travel orders.

Qualifications

Bachelor’s Degree required.
5–7 years’ experience in a DOW Administrative Assistant role; Space Force or Air Force experience preferred.
Familiar with MilPDS, LeaveWeb, IAO Express, MyFSS, and CitiManager (Credit Cards).
Familiar with CSS (Trusted Agent for the Drug Demand Reduction Program).
Familiar with Personnel Flight (Evaluations and Retirement paperwork).
Ability to manage Outlook calendars and meeting coordination.
Ability to manage/maintain SharePoint sites.
Must be able to work independently with little management oversight.
Excellent organizational, interpersonal and judgement skills.
Excellent oral and written communication skills.
Proficient with the Microsoft Office Suite (Word, Excel, PowerPoint, SharePoint, Outlook).
Workspace will be in a US Government Facility with controlled access and/or military installation, full time on-site.
Core hours of work are from 0800 to 1600 MST daily; generally available during these core hours.
0–10% travel to Colorado Springs, CO annually.
Must pass pre-employment qualifications of Cherokee Federal.

Responsibilities

Aiding the Government in organizing up to 20 conferences/events annually.
Analyzing special projects and action times to provide administrative support to staff.
Reviewing materials submitted for projects to ensure relevance and adherence to procedures.
Assisting in creating new administrative policies and procedures up to four times annually.
Reviewing action papers and all documentation for style, composition, and grammar; making recommendations and/or corrections.
Researching office automation tools and applying techniques to improve administrative practices.
Acting as the unit's SharePoint administrator and managing knowledge management requirements.
Managing calendars, meetings, and attendees for up to 5 leaders daily.
Assisting Government staff in preparing memorandums and other unit correspondence.
Assisting in preparing travel orders for leadership personnel.
Performs other job-related duties as assigned.

Skills

Calendar management

Meeting coordination

MS Office Suite

SharePoint

Organizational skills

Communication skills

Education

Bachelor’s Degree

Tools

MilPDS

LeaveWeb

IAO Express

MyFSS

CitiManager

CSS (Drug Demand Reduction Program)

Job description

***As required by our governmental client, this position requires being a US Citizen AND an active Secret clearance.***

Onsite location: US Government Facility in New Boston, NH**

The Administrative Assistant will prepare reports & related administrative duties in accordance with the Commanders' Support Staff Execution, Organization, and Responsibilities and USSF regulations and aid the Government in organizing conferences and events.

Compensation & Benefits

Estimated Starting Salary for Administrative Assistant Support: starts $90,000.

Pay commensurate with experience.

Full-time benefits include Medical, Dental, Vision, 401K, and other possible benefits as provided. Benefits are subject to change with or without notice.

Administrative Assistant Support Responsibilities Include

Aiding the Government in organizing up to 20 conferences/events annually.
Analyzing special projects and action times to provide administrative support to staff.
Reviewing materials submitted for projects is related and procedures are met.
Assisting in the creation of new administrative policies and procedures for the unit up to 4 times annually.
Reviewing action papers and all documentation for style, composition, and grammar accuracy; making recommendations and/or corrections based on content, accuracy, grammar.
Researching office automation tools, read vendor manuals and applies techniques to developing new approaches pertaining to administrative practices and clerical procedures for processing and routing of correspondence.
Acting as the unit's SharePoint administrator; manages unit's knowledge management requirements.
Managing collaboration and workflow/tasking software/processes and worksheets.
Managing calendars, meetings, read ahead material; attendees for up to 5 assigned leaders daily.
Assisting Government staff in preparing memorandums and all other unit level correspondence.
Leveraging Department of the Air Force Guidance Memorandum to Air Force Handbook (AFH 33-337), The Tongue and Quill for guidance on reporting reports and correspondence.
Assisting the Government in preparing travel orders for leadership personnel.
Performs other job-related duties as assigned.

Administrative Assistant Support Experience, Education, Skills, Abilities Requested

Bachelor’s Degree
5-7 Years' experience in a DOW Administrative Assistant role, Space Force or Air Force experience preferred.
Familiar with MilPDS, LeaveWeb, IAO Express, MyFSS, and CitiManager (Credit Cards).
Familiar with CSS (Trusted Agent for the Drug Demand Reduction Program).
Familiar with Personnel Flight (Evaluations and Retirement paperwork).
Ability to manage Outlook calendars and meeting coordination.
Ability to manage/maintain SharePoint sites.
Must be able to work independently with little management oversight.
Excellent organizational, interpersonal and judgment skills.
Excellent oral and written communication skills.
Proficient with the Microsoft Office Suite (Word, Excel, Power Point, SharePoint, Outlook).
Workspace will be in a US Government Facility with controlled access and/or military installation, full time on-site.
Core hours of work are from 0800 to 1600 MST daily; personnel shall generally be available during these core hours.
0 – 10% travel to Colorado Springs, CO annually.
Must pass pre-employment qualifications of Cherokee Federal.