Administrative Assistant Support

Cherokee Federal

Manchester (NH)

On-site

USD 77,000 - 104,000

Full time

14 days+

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Benefits offered by this job

Medical

Dental

Vision

401K

Job summary

Cherokee Federal is seeking an Administrative Assistant Support for a government client. This on-site role requires a US Citizen and an active Secret clearance, and supports up to 20 conferences and events annually.

The position handles reports and general administrative duties per DoD guidance, manages calendars and SharePoint sites, prepares memorandums, and coordinates travel orders for leadership.

Qualifications

Bachelor’s degree required; 5–7 years in a DOW Administrative Assistant role preferred.
Ability to manage Outlook calendars and meetings; strong writing and organizational skills.
Experience with SharePoint sites and government administrative practices.

Responsibilities

Organize up to 20 conferences/events annually.
Analyze projects and provide administrative support to staff.
Review materials for project alignment and procedures.
Assist in creating administrative policies up to four times yearly.
Review documents for style and grammar; recommend corrections.
Research office automation tools and apply new practices.
Serve as SharePoint administrator and manage knowledge management.
Manage collaboration software and worksheets for workflows.
Manage calendars and meetings for up to five leaders daily.
Prepare memorandums and unit-level correspondence.
Assist with travel orders for leadership personnel.
Pass pre-employment qualifications of Cherokee Federal.

Skills

Organizational skills

Interpersonal skills

Written communication

Verbal communication

Independent work

Calendar management

Education

Bachelor’s Degree

Tools

Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

SharePoint

Outlook Calendar

MyFSS

CitiManager

CSS (Trusted Agent for DDRP)

MilPDS

LeaveWeb

IAO Express

Job description

Administrative Assistant Support

As required by our governmental client, this position requires being a US Citizen AND an active Secret clearance.

Onsite location: US Government Facility in New Boston, NH

The Administrative Assistant will prepare reports & related administrative duties in accordance with the Commanders’ Support Staff Execution, Organization, and Responsibilities and USSF regulations and aid the Government in organizing conferences and events.

Compensation & Benefits

Estimated Starting Salary for Administrative Assistant Support: starts $90,000.

Pay commensurate with experience.

Full-time benefits include Medical, Dental, Vision, 401K, and other possible benefits as provided.Benefits are subject to change with or without notice.

Administrative Assistant Support Responsibilities Include

Aiding the Government in organizing up to 20 conferences/events annually.
Analyzing special projects and action times to provide administrative support to staff.
Reviewing materials submitted for projects is related and procedures are met.
Assisting in the creation of new administrative policies and procedures for the unit up to 4 times annually.
Reviewing action papers and all documentation for style, composition, and grammar accuracy; making recommendations and/or corrections based on content, accuracy, grammar.
Researching office automation tools, read vendor manuals and applies techniques to developing new approaches pertaining to administrative practices and clerical procedures for processing and routing of correspondence.
Acting as the unit’s SharePoint administrator; manages unit’s knowledge management requirements.
Managing collaboration and workflow/tasking software/processes and worksheets.
Managing calendars, meetings, read ahead material; attendees for up to 5 assigned leaders daily.
Assisting Government staff in preparing memorandums and all other unit level correspondence.
Leveraging Department of the Air Force Guidance Memorandum to Air Force Handbook (AFH 33-337), The Tongue and Quill for guidance on reporting reports and correspondence.
Assisting the Government in preparing travel orders for leadership personnel.
Performs other job-related duties as assigned.

Administrative Assistant Support Experience, Education, Skills, Abilities requested

Bachelor’s Degree
5-7 Years’ experience in a DOW Administrative Assistant role, Space Force or Air Force experience preferred.
Familiar with MilPDS, LeaveWeb, IAO Express, MyFSS, and CitiManager (Credit Cards).
Familiar with CSS (Trusted Agent for the Drug Demand Reduction Program).
Familiar with Personnel Flight (Evaluations and Retirement paperwork).
Ability to manage Outlook calendars and meeting coordination.
Ability to manage/maintain SharePoint sites.
Must be able to work independently with little management oversight.
Excellent organizational, interpersonal and judgment skills.
Excellent oral and written communication skills.
Proficient with the Microsoft Office Suite (Word, Excel, Power Point, SharePoint, Outlook).
Workspace will be in a US Government Facility with controlled access and/or military installation, full time on-site.
Core hours of work are from 0800 to 1600 MST daily; personnel shall generally be available during these core hours.
0 – 10% travel to Colorado Springs, CO annually.
Must pass pre-employment qualifications of Cherokee Federal.