Executive Assistant

Cherokee Federal; Washington (District of Columbia); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401K

Job summary

Cherokee Federal is looking for an Executive Assistant to support administrative tasks within CBP. This role requires active Secret clearance and offers full-time benefits such as Medical, Dental, and 401K.

The ideal candidate will have at least five years of experience, a Bachelor's Degree, and proficiency with SAP. Responsibilities include facilitating meetings and managing acquisition activities. Interested candidates can visit the company's website for more information.

Qualifications

• Five years' experience in a relevant field.
• Must have strong written and verbal communication skills.
• Must be able to obtain a Public Trust.

Responsibilities

• Facilitates various meetings and project support.
• Supports planning and execution of PMO meetings.
• Assists in managing acquisition activities.

Skills

SAP (ERP System)

Office management

Data analytics

Communication skills

Organizational skills

Education

Bachelor's Degree

Tools

IBM TRIRIGA Integrated Workplace Management System

Job description

Executive Assistant

Executive Assistant requires an active Secret clearance to be considered. There are three positions.

The Executive Assistant will assist with CBP's administrative tasks.

Compensation & Benefits

• Pay commensurate with experience.
• Full‑time benefits include Medical, Dental, Vision, 401K and other possible benefits as provided. Benefits are subject to change with or without notice.

Responsibilities

• Serves as a facilitator for a variety of meetings and ad hoc projects, including setting agendas, managing the agenda, controlling the meeting environment, tracking action items, distributing meeting minutes, and reporting to stakeholders to ensure everyone is up to speed on project status and next steps.
• Supports the successful planning and execution of meetings and working sessions that have stated goals and/or objectives and require actionable outcomes for the PMO.
• Supports all project requirements, which may include providing acquisition program management consulting and analysis as required to facilitate the success of specific programs. Assists the Program and Project Managers in managing and coordinating acquisition activities that may consist of monitoring required procurement timelines and milestones, assisting in the preparation and development of acquisition documentation, acquisition program documents, plans, and performance measures, and providing advice and assessments throughout the acquisition process.
• Assists in the development of a variety of acquisition‑related program‑supported business documents in accordance with U.S. Army Corps of Engineers (USACE), Federal Aviation Administration (FAA), General Services Administration (GSA), CBP, Homeland Security Acquisition Regulation (HSAR) and Federal Acquisition Regulation (FAR) regulatory requirements and applicable policies, procedures and/or Federal directives. The contractor shall develop requirements documentation meeting all applicable agency and federal requirements and deliver such documentation to the Government for review and submission to Procurement.
• Assists the Government in the preparation of Market Research, Determination of Findings and Analysis of Alternatives (AoA) documentation. Market Research and AoA documentation must consist of industry research and analysis of a minimum of three (3) vendors who can meet the required criteria.
• Assists in the preparation of Independent Government Cost Estimates (IGCE) and lifecycle costs for acquisition and program support requirements. The contractor will conduct the necessary research and analysis of the current market and other agency purchases of similar products and services, review historical prices, perform comparative analysis to similar programs, and obtain pricing data to facilitate the development of realistic program costs. The contractor will collect and analyze data in order to estimate the time, money, materials, and labor required to complete a project and/or procure a product.
• Creates templates and document processes related to the cost estimating process and serves as the cost estimating subject matter expert for the PMO.

Experience, Education, Skills, Abilities

• Bachelor's Degree
• Five years' experience
• Must have experience using SAP (ERP System)
• Experience in IBM TRIRIGA Integrated Workplace Management System preferred
• Office management required, and data analytics experience desired
• Strong written and verbal communication skills
• Strong organizational skills
• Must be able to obtain a Public Trust
• Must pass pre‑employment qualifications of Cherokee Federal

Legal Disclaimer

Cherokee Federal is an equal opportunity employer. Please visit cherokee-federal.com/careers for information regarding our affirmative action and equal opportunity employer statement, and accommodation requests.

Cherokee Federal is a military friendly employer. Veterans and active military transitioning to civilian status are encouraged to apply.