Administrative Assistant - University Operations (On-Campus)

University of Texas at Austin; Austin (TX); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Health benefits

Paid vacation

Tuition assistance

Library access

Job summary

University of Texas at Austin is seeking an Administrative Assistant to provide comprehensive administrative support within the University Business Services (UBS) Operations team on the UT Austin main campus. The role focuses on high-quality customer service, managing emails and calendars, and supporting inventory certifications, travel, events, and payments.

A High School diploma with clerical experience is required; MS Excel/Outlook/Word proficiency preferred.

Qualifications

• High School diploma or GED with at least 3 years clerical experience and at least 1 year at the Senior Office Assistant level.
• Excellent verbal and written communication.
• Outstanding email and business writing that conveys professionalism and customer service.
• Ability to operate in a complex academic and business environment across levels.
• Able to handle a large workload in a high-volume, fast-paced setting.
• Professional demeanor and strong interpersonal skills; prioritize multiple tasks with deadlines.
• Reliable and dependable attendance.

Responsibilities

• Respond to UBS Admin email and monitor quarterly reports; provide backup for language line services billing.
• Prioritize customer service excellence and maintain professional communication.
• Provide administrative assistance for annual inventory certifications for UBS teams.
• Provide administrative support for UBS team members located in UTA.
• Assist with travel, events, and payment requests for UBS teams.
• Assist with scheduling meetings and calendar support for UBS leadership.
• Perform other related functions as assigned.

Skills

Verbal communication

Written communication

Email writing

Multi-tasking

Professional demeanor

Education

High school diploma or GED

Tools

MS Excel

Outlook

MS Word

Job description

University of Texas at Austin is seeking an Administrative Assistant to provide comprehensive administrative support within the University Business Services (UBS) Operations team on the UT Austin main campus. The role focuses on high-quality customer service, managing emails and calendars, and supporting inventory certifications, travel, events, and payments.

A High School diploma with clerical experience is required; MS Excel/Outlook/Word proficiency preferred.