Administrative Assistant

University of Texas; Utah; On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Competitive health benefits

Voluntary Vision, Dental, Life, and DI

Generous paid vacation, sick time, and

Tuition assistance

Access to UT libraries & museums with

Free rides on UT Shuttle & CapMetro

Job summary

The University of Texas at Austin on UT MAIN CAMPUS is seeking an Administrative Assistant to support the UBS Operations team. This full-time role provides essential clerical help, coordinates travel and scheduling, and ensures accurate documentation.

You’ll join a university known for its academic excellence and research impact. If you are detail-oriented, capable of multi-tasking in a fast-paced environment, and committed to customer service, this position offers competitive benefits, tuition

Qualifications

• High school diploma or GED required with clerical experience.
• 3+ years of clerical experience and at least 1 year at Senior Office Assistant level.
• Strong verbal and written communication; professional business writing.

Responsibilities

• Respond to system authorization requests and review quarterly reports.
• Provide back up for language line services billing and manage requests.
• Prioritize customer service excellence for all team members and professional communication standards.
• Provide administrative assistance with annual inventory certifications for UBS teams.
• Provide administrative support for the UBS team members located in UTA.
• Assist with travel, events, and payment requests for UBS teams.
• Assist with scheduling meetings and calendar support for UBS leadership.

Skills

Verbal and written communication

Email communication

Multi-tasking

Customer service

Professional demeanor

Reliability

Education

Diploma (High School) or GED

3+ years clerical experience

1+ year Senior Office Assistant level

Tools

MS Excel

Outlook

MS Word

Job description

Job Posting Title: Administrative Assistant ---- Hiring Department: University Business Services ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Non-Exempt from FLSA ---- Earliest Start Date: Immediately ---- Position Duration: Expected to Continue ---- Location: UT MAIN CAMPUS

Job Details

General Notes Your skills will make a difference. You’ll be working for a university that is internationally recognized for our academic programs and research. Your work will make a difference in the lives of university staff, thereby enhancing the student experience. If you’re the type of person that wants to know your work has meaning and impact, you’ll like working in our department and for UT Austin.

• Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
• Voluntary Vision, Dental, Life, and Disability insurance options
• Generous paid vacation, sick time, and holidays
• Teachers Retirement System of Texas: a defined benefit retirement plan
• Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
• Flexible spending account options for medical and childcare expenses
• Robust free training access through LinkedIn Learning plus professional conference opportunities
• Tuition assistance
• Expansive employee discount program including athletic tickets
• Free access to UT Austin's libraries and museums with staff ID card
• Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card

For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards

Must be authorized to work in the United States on an ongoing, full-time basis for any employer without sponsorship.

Purpose University Business Services (UBS) at The University of Texas at Austin (UT Austin) is seeking a dynamic and team-oriented individual to provide administrative support as part of the UBS Operations team.

Responsibilities

• Respond to system authorization requests and review quarterly reports, monitor and respond to UBS Admin email.
• Provide back up for language line services billing and manage requests.
• Prioritize customer service excellence for all team members and professional, effective communication standards.
• Provide administrative assistance with annual inventory certifications for UBS teams.
• Provide administrative support for the UBS team members located in UTA.
• Assist with travel, events, and payment requests for UBS teams.
• Assist with scheduling meetings and calendar support for UBS leadership.
• Other related functions as assigned.

Required Qualifications

• Diploma (High School) or GED and at least 3 years of clerical experience and at least 1 year of experience at the Senior Office Assistant level.
• Excellent verbal and written communication skills.
• Outstanding email and business writing that simultaneously conveys professionalism and a focus on customer service.
• Ability to operate creatively, collegially, and effectively in a complex academic and business environment across all levels, including with staff, faculty, central administration and senior institutional officials.
• Able to handle a large workload and thrive in a high-volume, fast-paced environment.
• Professional demeanor and excellent interpersonal skills with demonstrated ability to work and prioritize multiple tasks simultaneously, many with deadlines, always exhibiting patience and collegiality.
• Ability to multi-task and prioritize assignments to meet deadlines.
• Reliable and dependable attendance.
• Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Previous higher education experience or professional experience in a complex matrixed organization.
• Advanced experience with MS Excel, Outlook, and Word.
• Demonstrated ability to quickly acquire new skills, integrate new processes, adapt to change, and work cooperatively.
• Advanced experience with customer service.

Salary Range

$ 50,000 + depending on qualifications

Working Conditions

Standard Office Manual dexterity Keyboard Work Shift Monday - Friday (8:00am - 5:00pm)

Employment Eligibility

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Employment Eligibility Verification

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English and Spanish) [PDF] Right to Work Poster (English) [PDF] Right to Work Poster (Spanish) [PDF]

Compliance

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act) and the Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

About

Start Here, Change the World At The University of Texas at Austin, tradition meets innovation in the heart of a city that frequents lists of the best places to live and work. Named by Forbes as one of America's Best Large Employers for the sixth year in a row in 2025, UT offers both a dynamic work environment and a gateway to vibrant local culture. Whether you're at the forefront of the student experience, conducting world-changing research or supporting the engine that drives Texas’ flagship university, working at UT means making a lasting impact on our city, our state and our world. Our more than 20,000 faculty and staff empower 55,000+ students to challenge ideas, pursue passions and shape their futures. Joining UT, you’ll become part of a community dedicated to making a meaningful impact on campus and throughout the world. Looking for a student job? Please see our Student Employment site.

Comments and Inquiries

Email comments to [e-mail]. For questions or concerns regarding equal opportunity only, contact Equal Opportunity Services.

Additional Information

Additional information for applicants can be found on the Human Resources web page: Applying for Employment.

Contact

For more job information, call the Human Resource Service Center at [phone], or toll-free at [phone].

UT Austin is a Tobacco-free Campus