Administrative Assistant — Travel, Scheduling & Operations

G-TECH Services, Inc.; Town of Texas (WI); On-site; USD 18,000 - 29,000; Full time

Job summary

G-TECH Services, Inc. is seeking an Administrative Assistant to provide professional administrative support to department leaders and teams. The role requires strong organizational skills, ability to manage multiple priorities, and the confidence to work independently with limited supervision.

Responsibilities include coordinating meetings, travel, documentation, and driving team efficiency. Key duties include calendar management, expense tracking, and cross-team communication to ensure

Qualifications

• High school diploma or GED required.
• 3–5 years of administrative support experience.
• Strong organizational, planning, and time-management skills.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Excellent verbal and written communication skills.
• Proficient with Microsoft Office applications, SharePoint, Microsoft Teams, and other business software tools.

Responsibilities

• Provide a wide range of administrative support to leaders, colleagues, and departments.
• Schedule meetings, reserve conference rooms, coordinate catering, and manage visitor access processes.
• Attend meetings as needed to assist with presentations, take notes, and ensure follow-up actions are completed.
• Facilitate effective communication across teams using knowledge of business functions, organizational structure, and company processes.
• Manage competing priorities, multitask effectively, and maintain a high level of productivity.
• Arrange domestic and international travel, including flights, hotels, ground transportation, and itineraries.
• Proactively manage calendars and resolve scheduling conflicts for leaders and teams.
• Prepare, submit, and track expense reports for leaders and team members.
• Maintain and organize documents within SharePoint, Microsoft Teams, and other company systems.
• Coordinate with external vendors, service providers, and other business partners as needed.
• Support departmental projects, contribute to process improvements, and identify opportunities to increase efficiency.

Skills

Organization

Planning

Time-management

Verbal communication

Written communication

Problem solving

Independence

Team collaboration

Education

High school diploma or GED

Tools

Microsoft Office

SharePoint

Microsoft Teams

Job description

G-TECH Services, Inc. is seeking an Administrative Assistant to provide professional administrative support to department leaders and teams. The role requires strong organizational skills, ability to manage multiple priorities, and the confidence to work independently with limited supervision.

Responsibilities include coordinating meetings, travel, documentation, and driving team efficiency. Key duties include calendar management, expense tracking, and cross-team communication to ensure